Administrative Assistant | Part-Time

Love supporting fast-paced teams and keeping operations running smoothly behind the scenes? We’re looking for an Administrative Assistant who brings exceptional organization, professionalism, and a proactive mindset to support a dynamic culinary and hospitality team.SALARY: $25-$30/hr. DOELOCATION: Portland, ORSCHEDULE:Part-time; Monday-Friday | 20-30 hrs/wk.WHY YOU’LL LOVE THIS ROLE

• Collaborative Environment: Work closely with an Executive Chef and culinary team in a creative, fast-paced hospitality setting.
• Variety in Your Day: Manage scheduling, communications, inventory coordination, administrative projects, and operational support responsibilities.
• Impactful Support Role: Serve as a key liaison between departments while helping keep daily operations organized and efficient.
• Growth Opportunity: Join a well-established organization known for high-quality events, hospitality, and exceptional service standards.

WHAT YOU’LL DO

• Provide comprehensive administrative support to the Executive Chef and culinary leadership team, managing calendars, appointments, meetings, travel arrangements, and correspondence.
• Coordinate departmental operations by maintaining inventory records, processing supply orders, organizing documentation, and serving as a liaison between culinary operations and other departments.
• Support financial and reporting functions through expense tracking, budget administration, and the preparation and maintenance of spreadsheets, reports, and organizational records.
• Plan and coordinate meetings, special projects, and internal events while ensuring efficient communication and administrative workflow across the department.

WHAT WE’RE LOOKING FOR

• Minimum of 2 years of administrative support experience, preferably in hospitality, events, or other fast-paced service-oriented environments.
• Proficient in Microsoft Office Suite, including Excel, Outlook, and Word, with the ability to create, maintain, and manage reports, schedules, and administrative documentation.
• Exceptional organizational, multitasking, and time-management skills, with strong attention to detail and the ability to prioritize competing responsibilities effectively.
• Strong written and verbal communication skills, combined with a professional, proactive, and customer-service-focused approach to working independently and collaboratively.

PHYSICAL REQUIREMENTS This role requires the ability to sit, stand, walk, and move between office, kitchen, and event spaces throughout the workday. The position also requires occasional lifting of up to 25 pounds and the ability to operate standard office equipment, including computers, phones, and printers.READY TO TAKE THE NEXT STEP?This position is offered through NW Staffing Resources.  Simply select ‘Apply Online’ at the top of the post to submit your application.  If you'd like more information about this role or others within the industries we serve, we’d love to connect. Partner with a recruiter who will advocate for your goals, provide insight into the local market, and help you find the right fit. Call or text us directly for confidential consideration at: 503-242-0611IND1