Administrative Assistant

Full-Time | On-Site | Beaverton, OR | Pay: $19-$21/hr DOE

Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.

At Pacific Office Automation, you will find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long-term employer. That means providing employees with the training and certification they need to keep up with the fast-changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure.

Position

Pacific Office Automation is looking for an Administrative Assistant to join our fast-paced and growing IT department at our headquarters in Beaverton, OR!

Our ideal candidate will be energetic, flexible, have experience with problem-solving and have the ability to meet urgent deadlines while maintaining accuracy. This is a professional office atmosphere where teamwork is a must.

The Administrative Assistant serves as technical and administrative support to the Services Contract Admin Manager. They will also be expected to assist with managing several other key departmental tasks and projects.

Job Responsibilities:

• HR responsibilities specific to our IT department such as: Setup and prepare new hire packets, schedule initial interviews, update contact information and seating charts.

• Payroll responsibilities specific to our IT department such as: Collect and organize timesheets, submit reimbursement, expense and mileage forms, check requests, PTO submissions, and update PTO Calendar.

• CW maintenance such as routing CW ticket requests on the Services Contract Admin board, updating agreement and add-on titles, and other various maintenance requests.

• Other duties: Internal inventory control, greeter/receptionist for guests and those outside the department, event planning, assist with reporting for all of POA, and assist with meeting minutes and action items.

Qualifications:

• Experience with MS-Office products (Outlook, Word, Excel, PowerPoint, etc.)

• Some experience coordinating, monitoring, and evaluating projects and activities is a plus.

• Previous experience working with IT teams and understanding of technical language is a plus.

Benefits:

• Advancement and growth into leadership roles

• Team-player environment

• Medical/Dental/Vision/Life insurance plans

• Matched 401k

• PTO, Vacation, Sick Leave

• FSA programs

Our Commitment to Diversity and Inclusion

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees’ differences because we know that diversity makes us stronger

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