Administrative Assistant - Non-Profit

Our client, a local non-profit, is seeking an Administrative Assistant to perform a variety of administrative and technical office duties. This position will interact with management, vendors, community representatives, and staff to coordinate and communicate work.

DUTIES AND RESPONSIBILITIES:

• Work closely with the management team to ensure the safety of their employees, consumers, and security of their assets

• Acts as a liaison between various departments and the management team

• Assist with soliciting bids and quotes from vendors and monitor process

• Assist with coordinating special projects as directed

• Monitor and maintain all building systems as assigned

• Assist in obtaining pricing and/or vendors for purchases and ensure proper receiving and processing of documents and invoices

• Assist with uniform orders for all departments

• Maintain databases for internal record keeping (staff safety training, CPR/First Aid, N95 fitting, etc.)

• Prepare monthly revenue reports

• Prepare a variety of correspondence; proofread materials to assure accuracy and completeness.

• Maintain customer databases, mailing lists, and contracts

• Develop new and improved systems and procedures as a result of new policies or directives; assist with implementation and training

• Research, analyze and prepare information on a variety of topics for dissemination to various departments

• Available to work various events after normal business hours

• Work toward and maintain organization strategic goals and objectives

• Other duties as assigned

REQUIREMENTS:

• 2+ years’ experience in an Administrative position

• Highly proficient in Word, Outlook, and Excel

• Experience in Power Point and Canva programs is a plus

• Ability to work effectively with all levels of employees and external contacts

• Must be well organized and detail oriented, with ability to prioritize work assignments and meet deadlines under pressure

• Excellent interpersonal, verbal and written communication skills

• Ability to remain flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

• Ability to anticipate needs, work independently and proactively

• Basic accounting knowledge

• First Aid and CPR certification a plus

Full-time

Pay = $22/hr