Administrative Assistant
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Overview
Job Description
Benefits:
- Competitive salary
- Health insurance
- Paid time off
Position Overview
The Administrative Assistant is a trusted, detail-driven role responsible for supporting daily business operations through organization, follow-through, and strong administrative execution. This role requires high integrity, sound judgment, and discretion when handling sensitive information.
This position is for someone who enjoys being behind the scenes of an organization, ensuring details are handled, systems stay organized, and leaders are supported through consistent, reliable administrative work. The right person is adaptable, organized, and comfortable shifting priorities throughout the day.
Core Responsibilities
Administrative Support
- Provide day-to-day administrative support to leadership
- Prepare meeting agendas, take meeting minutes, and track follow-ups
- Manage calendars, meetings, reminders, and scheduling needs
- Handle business email correspondence with professionalism and discretion
- Maintain organized records, files, and administrative systems
Office, Operations & Coordination
- Coordinate office and warehouse supply purchasing
- Assist with basic technology setup and troubleshooting
- Support vehicle-related administration (registrations, inspections, documentation)
- Assist with compliance-related tracking and renewals, as directed
- Conduct basic research and coordination related to tools, vendors, or services
Finance & Records Support
- Prepare checks and documentation for bill payments
- Support year-end documentation (e.g., 1099 preparation)
- Maintain organized records for utilities, subscriptions, and service accounts
Internal Support & Culture
- Assist with planning internal events and seasonal activities
- Support employee recognition efforts (birthdays, milestones, appreciation)
- Provide general administrative support for team initiatives and special projects
Additional administrative duties and projects will be assigned as needed.
Benefits & Perks
- Competitive pay, based on experience
- Medical, dental, and vision insurance
- Paid time off, including vacation and holidays
- Consistent weekday schedule
- Stable, locally owned company with supportive leadership
- Opportunity for growth and increased responsibility over time
Qualifications
- Strong organizational and time-management skills
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Comfortable learning new systems and technology
- Ability to manage multiple priorities with minimal supervision
- Reliable transportation to the office
Ideal Candidate Profile
- Operates with high integrity and confidentiality
- Dependable, organized, and detail-oriented
- Able to pivot quickly and manage interruptions calmly
- Enjoys ownership and completing tasks start to finish
- Proactive, resourceful, and solution-oriented
- Communicates clearly and professionally
- Thrives in a support-focused, behind-the-scenes role
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
