Administrative Assistant - Invoicing/Ar

Administrative Clerk – Invoicing & Accounts ReceivablePay:$20.00–$24.00 per hour(DOE)Location:Oklahoma City, OKShift:Monday–Friday | 8:00 AM – 5:00 PMJob Type:Temp-to-HireJob Order #:126243Position OverviewStand-By Personnel is seeking a dependable and detail-oriented Administrative Clerk – Invoicing & Accounts Receivable to support a busy accounting and administrative team in Oklahoma City. This position is responsible for customer invoicing, payment posting, deposit documentation, accounts receivable support, and general office administration.The ideal candidate is highly organized, accurate with financial information, comfortable working with accounting records and ERP systems, and able to provide professional customer service when handling billing and payment inquiries.Required Experience & Skills• High school diploma or equivalent required• Previous accounts receivable, invoicing, bookkeeping, administrative, or office experience preferred• Strong attention to detail and commitment to accuracy• Excellent organizational and time-management skills• Proficiency with Microsoft Office, including Excel• Ability to learn and work within NetSuite or similar ERP software• Strong written and verbal communication skills• Professional phone etiquette and customer service skills• Ability to handle financial and customer information accurately and professionally• Dependable attendance and strong work ethicEssential Duties & Responsibilities• Prepare and process customer invoices accurately and on schedule• Record customer payments and maintain accurate accounts receivable records• Match incoming payments to the appropriate invoices and customer accounts• Research and assist with resolving payment or invoice discrepancies• Prepare daily bank deposits and supporting payment documentation• Reconcile deposit information to ensure records are complete and accurate• Upload invoices through customer portals when required• Maintain organized records for invoices, deposits, remittance information, and accounting documentation• Provide customers with invoice copies, payment status information, and requested documentation• Communicate professionally with customers regarding billing or payment concerns• Escalate unresolved payment issues to appropriate accounting or management personnel• Answer incoming phone calls and direct inquiries appropriately• Work closely with management, sales, and accounting teams to maintain accurate documentation• Perform additional administrative and office support duties as assignedPreferred Qualifications• Previous accounts receivable or invoicing experience• Experience posting customer payments and preparing bank deposits• Reconciliation experience• NetSuite or similar ERP/accounting software experience• Experience using customer invoicing or vendor portals• Manufacturing, oil & gas, distribution, or industrial office experience• Strong Excel skills and experience maintaining financial recordsKey Strengths for Success• Strong attention to detail and accuracy• Ability to manage multiple priorities and deadlines• Excellent recordkeeping and organizational skills• Professional communication with customers and internal departments• Ability to identify and research discrepancies• Comfortable working independently with confidential financial informationWork Environment• Professional office and administrative environment• Regular use of computers, accounting systems, customer portals, and Microsoft Office applications• Frequent interaction with customers, accounting personnel, sales teams, and management• Detail-focused position requiring accuracy, organization, and consistent follow-throughWhy You'll Want This Opportunity• Competitive pay of $20.00–$24.00/hour, based on experience• Stable Monday–Friday daytime schedule• Long-term temp-to-hire opportunity• Opportunity to expand accounts receivable, invoicing, and accounting administration skills• Gain experience with ERP systems, customer portals, reconciliations, and financial documentation• Excellent opportunity for continued growth in accounting, bookkeeping, finance, or office administrationReady to Apply?Apply today for immediate consideration or call/text 405-367-3076 for more information.You can also apply in person at:Stand-By Personnel – Oklahoma City3625 S. Council Rd.Oklahoma City, OK 73179Monday–Friday | 8 AM – 4 PM