Administrative Assistant

JOB SUMMARY

Provide administrative support to the safety and fleet department.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

• Perform general administrative and clerical duties

• Schedule and organize meetings, conference calls, business travel, conferences and team activities

• Assist with the administration of the Vector Learning Management System

• Enroll New Employees

• Manage assignments and reporting

• Provide administrative support for Samsara, Fleetio, Axiom and other department systems

• Assist the Safety Director in updating 3rd Party systems such as ISN and Avetta

• Obtain and organize mail from corporate office

• Support Fleet team with the Title and Registration of Synagro vehicles

• Assist and communicate with various departments

• Submit business expenses and payroll as needed

• Serve as a brand advocate and ambassador in every interaction with employees, vendors and customers

KNOWLEDGE/SKILLS/ABILITIES

• Handle confidential and non-routine information, explain policies and know how to appropriately use discretion
• Comfortable as an administrator for 3rd party information systems
• Strong written and verbal communication skills and be able to effectively communicate with all levels of personnel including executive management.
• Demonstrated strong interpersonal, problem solving and relationship building skills
• Ability to prioritize and multi-task while applying attention to detail
• Process and Systems oriented
• Ability to work in a fast-paced environment, process work rapidly, set priorities, work under pressure and follow through with assigned tasks
• Technology savvy; knowledgeable about modern technology, proficient in Microsoft Office

EDUCATION/EXPERIENCES

• Minimum High School Diploma or equivalent (GED) required
• Minimum 5 years Administrative Assistant experience preferred
• Spanish language skills are a plus but not required

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

• Talking, Hearing, Seeing, Standing, Sitting, Walking
• The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)
• The worker may be subjected to atmospheric conditions: One or more of the following conditions that affect the respiratory system of the skin: Fumes, odors, dusts, mists, gases, or poor ventilation.

Salary Range: $25.00 - $35.00 per hour (commensurate with experience)

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all essential job functions, knowledge, skills, abilities, efforts, and physical or working conditions associated with a position.

AA/EOE/M/F/D/V

We thank all individuals for their interest in Synagro however only those selected for interviews will be contacted.