Administrative Assistant

JOB DESCRIPTION

Provides administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail, compiling and assembling information, creating and modifying reports, and composing basic correspondence. May work on special projects Must be able to multi-task and prioritize. Strong organizational skills are essential. Strong communication skills over the phone, via email, and in person are required. Ability to handle routine situations with minimal direction regarding tasks to be performed/ Ability to work under deadline pressure and ability to work independently required. Experience with MS Office required. Role Overview Xcel Energy is seeking an Administrative Assistant II to support general office operations Sherco Generating Station – Becker, MN. This role will report directly to a Sr Operations Manager and will be 100% onsite. The selected candidate will assist with administrative duties for a team of approximately 10 individuals, including plant management and engineering staff. Key Responsibilities- General office support including filing and arranging meetings- Calendar management and meeting coordination- Catering arrangements for meetings and events- Taking meeting notes and distributing summaries- Backup support for time and expense management in UKG- Occasional plant floor presence (approximately 10%) Required Skills and Qualifications- 5–7 years of general administrative experience (minimum 3 years required)- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)- Experience with SAP, Workday, and UKG systems- Strong English language proficiency- Ability to support office staff and coordinate logistics- Comfortable working in a power plant environment with occasional plant floor exposure