Administrative Assistant, Nurse Anesthesia Program, College Of Nursing - UT Chattanooga

JobID: 10546

Category: Administrative

JobSchedule: Full time

Posted Date: 2026-10-23T20:32:34+00:00

JobShift:

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The Administrative Assistant provides administrative, programmatic, and student support for the Nurse Anesthesia Program within the College of Nursing. Working collaboratively with UTC faculty and Erlanger Health System partners, this position coordinates and supports students and faculty in all aspects of the educational and clinical experience.

The position maintains student records, supports admissions and clinical placement processes, coordinates accreditation and compliance activities, and serves as a primary resource for students regarding program, university, and clinical requirements. The Administrative Assistant works closely with faculty, students, and clinical partners to ensure efficient program operations and compliance with accreditation, university, and clinical site standards.

Minimum

• High school diploma or GED
• 2 years of work experience in a busy health care setting or business

Preferred

• Bachelor's degree in Business, Healthcare Administration, or a related field
• Experience working within a collegiate or university setting

Work Location

• University of Tennessee at Chattanooga, Chattanooga, Tennessee
• This position is primarily on-site and works closely with faculty, students, and clinical partners.

Compensation

• UT Market Range: MR05
• Find more information on the UT Market Range structure
• Find more information on UT Benefits

Student Advising & Program Support

• Serves as a primary resource for Nurse Anesthesia students regarding university policies, academic requirements, clinical requirements, and program procedures
• Monitors student progression and supports students in meeting program and graduation requirements
• Acts as a liaison between students, faculty, UTC departments, and Erlanger Health System partners
• Maintains accurate student records and documentation

Admissions & Enrollment Support

• Coordinates admissions activities in partnership with UTC Graduate Admissions
• Reviews and organizes applicant information for faculty review
• Schedules and coordinates applicant interviews
• Communicates with applicants throughout the admissions process
• Supports faculty and applicants during interview activities

Program Evaluation & Compliance

• Maintains student information and compliance records within required databases
• Monitors academic and clinical requirements to support accreditation and program standards
• Collects, tracks, and prepares information for accreditation reviews, program assessment activities, and university reporting requirements
• Communicates deadlines, requirements, and important program information to students

Program Operations

• Maintains program records, databases, and documentation
• Coordinates communications related to program, clinical, and compliance requirements
• Schedules meetings, prepares materials, records meeting minutes, and maintains committee records
• Assists with daily administrative operations of the Nurse Anesthesia Program
• Coordinates and distributes clinical schedules and other program information

Clinical Placement & Student Support

• Coordinates onboarding and credentialing activities required for clinical rotations
• Facilitates student access to required training, identification badges, electronic systems, parking, and clinical facilities
• Maintains required compliance documentation for clinical placements
• Works with multiple healthcare partners to ensure students meet clinical site requirements

The ideal candidate will possess the following (KSAs):

• Excellent interpersonal and organizational skills
• Excellent oral and written communication skills
• Ability to plan, organize, and coordinate large-scale events and programs
• Excellent computer skills including Excel, PowerPoint, Adobe software, and Electronic Medical Records Systems
• Ability to write learning objectives and measure student attainment
• Ability to work with limited budgets and make recommendations regarding allocating funds
• Highest standards of honesty, confidentiality, and integrity

Application Review

Application review will begin November 2, 2026, and continue until the position is filled. Priority consideration may be given to applicants who submit complete application materials by the initial review date.

Student Advising & Program Support

• Serves as a primary resource for Nurse Anesthesia students regarding university policies, academic requirements, clinical requirements, and program procedures
• Monitors student progression and supports students in meeting program and graduation requirements
• Acts as a liaison between students, faculty, UTC departments, and Erlanger Health System partners
• Maintains accurate student records and documentation

Admissions & Enrollment Support

• Coordinates admissions activities in partnership with UTC Graduate Admissions
• Reviews and organizes applicant information for faculty review
• Schedules and coordinates applicant interviews
• Communicates with applicants throughout the admissions process
• Supports faculty and applicants during interview activities

Program Evaluation & Compliance

• Maintains student information and compliance records within required databases
• Monitors academic and clinical requirements to support accreditation and program standards
• Collects, tracks, and prepares information for accreditation reviews, program assessment activities, and university reporting requirements
• Communicates deadlines, requirements, and important program information to students

Program Operations

• Maintains program records, databases, and documentation
• Coordinates communications related to program, clinical, and compliance requirements
• Schedules meetings, prepares materials, records meeting minutes, and maintains committee records
• Assists with daily administrative operations of the Nurse Anesthesia Program
• Coordinates and distributes clinical schedules and other program information

Clinical Placement & Student Support

• Coordinates onboarding and credentialing activities required for clinical rotations
• Facilitates student access to required training, identification badges, electronic systems, parking, and clinical facilities
• Maintains required compliance documentation for clinical placements
• Works with multiple healthcare partners to ensure students meet clinical site requirements

The ideal candidate will possess the following (KSAs):

• Excellent interpersonal and organizational skills
• Excellent oral and written communication skills
• Ability to plan, organize, and coordinate large-scale events and programs
• Excellent computer skills including Excel, PowerPoint, Adobe software, and Electronic Medical Records Systems
• Ability to write learning objectives and measure student attainment
• Ability to work with limited budgets and make recommendations regarding allocating funds
• Highest standards of honesty, confidentiality, and integrity

Application Review

Application review will begin November 2, 2026, and continue until the position is filled. Priority consideration may be given to applicants who submit complete application materials by the initial review date.