Administrative Assistant - Operations

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at-all from Day One.

Job Description

Your journey starts now

Administrative Assistant- Global Trade & Standby Services- Operations

Make an impact where precision meets global finance.

Join a highly collaborative and fast-paced team supporting Global Trade & Standby Services-an area critical to enabling international business, managing risk, and supporting complex financial transactions across global markets. In this role, you'll serve as a trusted partner to leadership, helping drive operational excellence, organization, and seamless execution across a dynamic and evolving business.

This is more than a traditional administrative role-you'll act as an extension of leadership, playing a key role in keeping priorities aligned, stakeholders informed, and day-to-day operations running efficiently.

What You'll Do

• Partner closely with senior leadership to manage complex calendars, priorities, and scheduling across multiple stakeholders

• Coordinate meetings, travel, and logistics with a high level of accuracy and attention to detail

• Prepare reports, presentations, and business correspondence to support team initiatives and decision-making

• Manage expense reporting and administrative workflows with a focus on timeliness and quality

• Support special projects and contribute to team initiatives within Global Trade & Standby Services

• Proactively identify and resolve administrative challenges, helping the team stay organized and forward-focused

• Serve as a key point of coordination across internal partners and teams

What Makes This Role Unique

• High visibility and impact: Directly support leadership within a specialized global banking function

• Dynamic environment: Partner across teams working in international trade and standby services

• Growth opportunity: Expand scope and responsibilities based on your strengths and interests

• Strategic partnership: Be trusted to operate independently and confidently in a fast-paced setting

What We're Looking For

• We're seeking someone who brings not only strong administrative expertise, but also the confidence, presence, and adaptability to thrive in a high-touch support environment.

Key attributes include:

• Strong organizational and multitasking skills with exceptional attention to detail

• Confidence to communicate clearly, manage priorities, and navigate pushback when needed

• Ability to operate proactively and act as an extension of leadership

• Strong interpersonal skills with the ability to build relationships across teams

• A solutions-oriented mindset and ability to handle sensitive or complex situations with professionalism

Location & Schedule

• Monday- Friday 8am-5pm CST at West Side Flats Location

Basic Qualifications

• High school diploma or equivalent

• Typically five or more years of experience in administrative and support staff activities

Preferred Skills/Experience

• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)

• Strong written and verbal communication skills

• Ability to interpret data, generate reports, and support business needs

• Proven ability to manage multiple deadlines and competing priorities

• Experience supporting senior leaders or working in a fast-paced corporate environment

Why Join This Team

You'll be part of a team that values precision, accountability, and collaboration, while working in a space that directly supports global financial operations. If you're looking to elevate your administrative career and step into a role where you can truly make an impact-this is it.

Location Expectations

This role requires working from a U.S. Bank location three (3) or more days per week.

If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits:

Our approach to benefits and total rewards considers our team members' whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

• Healthcare (medical, dental, vision)

• Basic term and optional term life insurance

• Short-term and long-term disability

• Pregnancy disability and parental leave

• 401(k) and employer-funded retirement plan

• Paid vacation (from two to five weeks depending on salary grade and tenure)

• Up to 11 paid holiday opportunities

• Adoption assistance

• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $24.18 - $32.21

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.