Administrative Assistant

About Us

Vogt Power International Inc. (VPI) is based in Louisville, KY and specializes in the design, manufacture and supply of equipment and solutions to the power generation industry. VPI is an industry leader in heat recovery steam generators (HRSGs) with both domestic and international customers.

Position Summary

 The Administrative Assistant provides administrative support to multiple departments, coordinating activities such as travel arrangements, expense reporting, meetings, and office resources. The role also provides dedicated administrative support to the Supply Management function, including vendor documentation, purchasing coordination, and related departmental processes, while serving as an internal and external liaison.

Essential Functions/Responsibilities

·         Arranges domestic and international travel through the company-approved travel agency and supports related expense reporting.

·         Coordinates logistics for team meetings and events, including lunch meetings and similar functions.

·         Answers telephone calls, directs inquiries, and provides general assistance to internal and external contacts.

·         Supports general office organization, including office and janitorial supply coordination.

·         Assists departments with routine administrative needs and special projects as assigned.

Supply Management Administrative Duties

·         Maintains meeting notes and distributes minutes as needed.

·         Maintains control of Standards and Procedures and assists in their preparation

·         Assists department personnel in general department functions

·         Assist with expediting as needed.

·         Maintains and updates approved department SharePoint sites

·         Assists with vendor certifications, recertifications and compliance checks

·         Assists with pricing database updates  

·         Assists with set-up of project purchasing plans

·         Other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 

Requirements

Position Qualifications

•* Knowledge of manufacturing and/or construction industry practices is preferred.

•* Able to effectively prioritize tasks and maintain superior attention to detail and quality.

•* Able to communicate effectively by written and verbal means.

•* Must be a self-starter and proactive in performing tasks.

•* Must be able to work well independently and work effectively in a group setting.

•* Must be organized and able to work under pressure in order to meet deadlines, manage multiple projects simultaneously and respond quickly to requests.

•* Appreciation of and professional maturity to maintain confidentiality of sensitive company information.

Education and Experience

•* High school degree or equivalent. Bachelor's degree preferred.

•* 2+ years of administrative experience.

•* Excellent computer skills specifically with Microsoft Office software (Word, Excel, PowerPoint, Outlook)

•* Experience with SharePoint and PowerBI

To provide greater transparency to candidates, we include base pay ranges for all US-based job postings that encompass all potential locations and levels for the open position. Our base pay ranges are set based on the function, discipline, level and regional location and are benchmarked against companies in the same or similar industry. Final offers may vary based on multiple factors, including education, depth and relevance of work experience, relevant licenses and certifications, and may vary from the amounts listed in the job posting.

The base pay range for this Administrative Assistant role is $45,000 - $55,000 annually.