Administrative Assistant II

Administrative Assistant II

Location: New York, NY 10029

Schedule: Monday–Friday, 9:00 AM – 5:00 PM

Pay Rate: $21–$22/hour

Position Summary

Seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support within a healthcare/academic environment. The ideal candidate will possess strong organizational, communication, and problem-solving skills and be able to manage multiple priorities effectively.

Responsibilities

• Research, locate, compile, and organize information for reports and statistical analyses.

• Prepare and monitor budgets, grant allocations, and financial documents.

• Maintain employee files and assist with HR and payroll transactions.

• Coordinate with Human Resources and Payroll to resolve issues and ensure compliance.

• Plan and coordinate meetings, conferences, seminars, and special events.

• Prepare informational materials, transcribe meeting minutes, and distribute documentation.

• Investigate and resolve administrative and operational issues.

• Review and organize materials for management approval.

• Maintain office supplies and inventory; coordinate purchasing and vendor relations.

• Track vendor contracts and renewals.

• Serve as a liaison with internal departments and external partners.

• Assist with grant applications, survey preparations, and special projects.

• Arrange travel accommodations and prepare expense reports and reimbursements.

• Manage incoming mail, phone calls, and correspondence.

• Schedule patient appointments, referrals, special testing, and maintain billing records.

• Perform other duties as assigned.

Qualifications

• Associate's degree required; Bachelor's degree preferred.

• Minimum of 4 years of related administrative or business experience.

• Intermediate proficiency with Microsoft Office Suite.

• Excellent communication and interpersonal skills.

• Strong time management and organizational abilities.

• Ability to adapt to changing priorities and work effectively under pressure.

• Demonstrated problem-solving and decision-making skills.

• Commitment to customer service and teamwork. Preferred Experience

• Healthcare, academic, or business office experience.

• Exposure to HR, payroll, budgeting, purchasing, and vendor management.

• Experience coordinating meetings, events, and special projects.

• Familiarity with patient scheduling, referrals, and billing processes. 

Benefits informationBenefits include medical, dental, vision, retirement, and Paid sick timeEqual Employment Opportunity Statement:Noor Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.”Physical Requirements:This position requires the ability to perform the essential functions of the role, which may include standing for extended periods, bending, reaching, and lifting up to 50 pounds on an occasional basis, with or without reasonable accommodation. Physical demands may vary depending on assignment and client-site requirements.

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