Administrative Assistant III - Marketing

Job Summary

TheAdministrativeAssistant will serve as the central operational support to the VP,MarketingDirector& BrandAVPs(5)for Marshalls. The VP Marketing Director has oversight ofallofMarshallsmarketingand manages40associates.This role requires exceptional judgment, professionalism, and the ability toanticipateneeds in a fast​‐moving, highly visible environment. TheAdministrativeAssistantmanages complex scheduling, communications, andlogistics; helps prepare executive ​level presentations and briefing materials; coordinates leadership meetings, team offsites, external travel engagements; and ensures smooth operational rhythm across the function. This individual acts as an extension of the VP& AVPs—protecting time, enabling focus, and ensuring seamless execution across the Marketing organization and with cross​functional partners.

Major Areas of Responsibility

Executive Support and Strategic Partnership

• Serve as the primary point of contact for the VP, managing priorities, time, and information flow with discretion and sound judgment.

• Ensure the VP is prepared for all meetings with agendas, briefing documents, pre​reads, and follow​up tracking.

• Build strong relationships across TJX, agencies, and external partners to accelerate decision ​making.

• Build, edit, and polish executive ​level presentations, emails, and other communications for internal and external audiences.

• Anticipate needs,identifyrisks or conflicts, and proactively resolve issues before they escalate.

Calendar, Travel, and Meeting Management

• Manage a complex and dynamic executive calendar, coordinating availability with direct team, senior leaders, cross-functional partners, agencies, and external stakeholders.

• Coordinate domestic and occasional international travel, including itineraries,logistics, and briefing packets.

• Oversee all meetinglogistics, including agenda development, materials preparation, and technology coordination.

Leadership Cadence and Operational Rhythm

• Manage the operating rhythm of the Marketinggroup, including leadership team meetings, quarterlybusiness reviews, andadditionalongoing meetings

• Track key executive deliverables, deadlines, and follow​ups across the organization to ensure alignment and accountability.

• Support internalheadcount,and organizational updates.

Events, Offsite, and Engagement Coordination

• Managelogisticsfor internal & external presentations and speaking engagements, including run-​of-​show, prep materials, and coordination with event organizers.

• Serve as the key contact for Learning &Developmentcoordination with outside agencies like ANA/Ad Club that offer classes and subscriptions to the team.

• Manage executive requests for gift baskets, gift cards, swag, and sponsorship support that often come through marketing.

Confidentiality and Relationship Management

• Handlehighly sensitiveinformation with absolute discretion.

• Represent the VP& AVPswith professionalism, warmth, and executive presence.

• Serve as a trusted advisor who can triage issues, make decisions independently, andmaintaincalm under pressure.

Required Skills and Experience

• Significant experiencesupporting a senior executive, ideally within a fast-paced, matrixed organization.

• Advancedproficiencyin Microsoft Office, especially PowerPoint, Outlook, Excel, and Teams.

• Exceptional written and verbal communication skills with the ability to craft executive​ready materials.

• Proven ability to manage ambiguity,anticipateneeds, and "see around corners."

• Strong problem​solving skills and resourcefulness; able to navigate complex situations with diplomacy.

• Demonstrated ability to manage multiple priorities with accuracy and calm under pressure.

• High levelof integrity and discretion in handling confidential information.

• Experience coordinating large meetings, offsites, and external events preferred.

• Experience working with marketing, creative, or agency partners is a plus.

• Experience managing payroll or timekeeping processes is preferred.

• Can-do attitude and welcoming tenor; approachable and collaborative demeanor essential for effective partnership and team engagement.