Administrative Assistant Part-Time (Brokerage Administrator)
Marcus & MillichapPhoenix, AZ
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Overview
Schedule
Part-time
Career level
Senior-level
Benefits
Career Development
Job Description
Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.
Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.
Marcus & Millichap, Inc. is a leading national real estate services firm specializing in commercial real estate investment sales, financing services, research and advisory services. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate. The Company also offers market research, consulting and advisory, and leasing services to its clients. Marcus & Millichap, Inc. closed 8,818 transactions in 2025, with a sales volume of $50.8 billion.
The Brokerage Administrator (part-time) provides a broad range of administrative assistance to Sales Agents and the Operations Manager. This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage.
Responsibilities:
- Process new listings, including proofing and editing marketing packages for superior quality and use of grammar.
- Assist the Operations Manager in the processing of sold and closed transactions when necessary.
- Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary.
- Copy, scan, and create proposal bindings and print jobs for agents.
- Share the telephone and front desk responsibilities with the other support staff.
- Assist with the stocking of supplies, maintaining copiers and other office machines in working condition, and general problem solving.
- This is a part-time position.
Qualifications:
- Two+ (2+) years of administrative experience.
- High School diploma.
- Strong knowledge of Microsoft (MS) Office required: Word, Excel, PowerPoint, and Outlook.
- Editing and proofreading skills.
- A professional appearance and demeanor
- Top-notch phone manner.
- Reliable, punctual, and professional.
- Friendly, upbeat personality with a can-do attitude.
- A strong desire to learn and progress within the company
- Eagerness to learn new software applications and technical remedies for keeping office computer systems updated.
- Previous real estate experience is helpful.
- Background in a banking, finance, or legal office environment preferred.
Marcus & Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.
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FAQs About Administrative Assistant Part-Time (Brokerage Administrator) Jobs at Marcus & Millichap
What is the work location for this position at Marcus & Millichap?
This job at Marcus & Millichap is located in Phoenix, AZ, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Marcus & Millichap?
Employer has not shared pay details for this role.
What employment applies to this position at Marcus & Millichap?
Marcus & Millichap lists this role as a Part-time position.
What experience level is required for this role at Marcus & Millichap?
Marcus & Millichap is looking for a candidate with "Senior-level" experience level.
What is the process to apply for this position at Marcus & Millichap?
You can apply for this role at Marcus & Millichap either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.