Administrative Assistant Scheduler- PT

JOB TITLE: Administrative Assistant, Non-exempt

JOB SUMMARY/RESPONSIBILITIES:

The Administrative Assistant is a detailed professional responsible for aiding in the efficient day-to-day operations of the Clinical team for Dr, Edwards and providing full administrative support to the team Surgery Scheduler. 

Primary Responsibilities:

• Schedules ESI procedures at the Surgery Center or MOSH.
• Informs patients of instructions, such as fasting guidelines, medication restrictions (e.g., pausing blood thinners), and required transportation arrangements.
•  Ensures all scheduling details are filled out on the surgery orders and are sent/received by the facilities.
• Updates the surgical packet for the next day for the provider with add-ons (to include last office note, testing and previous op notes).
• Email patient quotes for self-pay procedures.

EDUCATION/QUALIFICATION REQUIREMENTS:

• High School Diploma or GED
• Able to be organized and prioritize work efficiently. High ability to multi-task
• Present a professional demeanor
• Excellent communication skills, both written and verbal
• Knowledge and understanding of Microsoft Windows, Excel and Word
• Know the definitions of fundamental computer terms related to applications software and desktop PC's
• Know how to manage electronic files
• Know how to print electronic documents and reports

PHYSICAL/MENTAL DEMANDS:

• Able to read, write and communicate in English
• Have cognitive skills for math, decision making and excellent communication skills
• Work in a temperature-controlled environment
• Potential for contact with chemicals, blood borne pathogens, and exposure to infectious disease.
• Able to lift 25 pounds using proper lifting techniques several times during shift

Job Type: PT, 20 hours a week

Work Location: In person, Franklin WI

Schedule:

• Day shift
• Monday to Friday

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.