Administrative Assistant To Designer

Location: Santa Fe, NM (Onsite)Employment Type: Full-TimeCompensation: $24–$30/hour

About the Role A well-established, high-end residential community is seeking a Design Review & Standards Administrative Assistant to support architectural review and construction coordination efforts. This role works closely with department leadership to keep projects organized, communication flowing, and timelines on track.

This is a great fit for someone who enjoys structured work, detailed coordination, and being the person who keeps everything moving behind the scenes.

What You’ll Do

• Coordinate and support weekly design review and construction progress meetings*
• Prepare agendas, meeting notes, and follow-up communications*
• Act as a point of contact for homeowners, architects, builders, and internal teams*
• Maintain organized digital and physical project files*
• Track documentation related to design submissions, approvals, and guidelines*
• Assist with site visits, inspections, and pre-construction coordination*
• Support updates to design standards and related materials*
• Process project-related fees and coordinate internally as needed*
• Assist with digitizing and organizing property records

What They’re Looking For

• Administrative experience (construction, architecture, or planning environment preferred)*
• Strong organizational skills and attention to detail*
• Clear, professional written and verbal communication*
• Ability to manage multiple priorities in a fast-paced environment*
• Proficiency in Microsoft Office; Adobe Acrobat experience a plus*
• Comfortable learning technical documents such as plans and specifications*
• Valid driver’s license and ability to travel locally as needed

Benefits

• 100% employer-paid medical, dental, and vision insurance*
• Paid time off*
• Retirement plan*
• Stable, onsite position with a collaborative team