Administrative & Data Entry Coordinator

Administrative Support & Data Entry CoordinatorDepartment: 5k UniversityLocation: Houston, TX  (Onsite)Employment Type: Full-TimeCompany OverviewWith over 18 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in hospitality, commercial and solar industry. Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal – successful project delivery.Position SummaryThe Administrative Support & Data Entry Coordinator provides essential clerical and data management support to ensure smooth daily program operations. This role involves document management, high-volume data entry, inventory tracking, and administrative assistance, including work that may be confidential in nature. Accuracy, organization, and attention to detail are critical for success in this position.Key Responsibilities

• Edit and maintain Word and Excel documents as required or requested, including confidential materials.
• Maintain organized electronic and physical files and documentation.
• Assist with maintaining inventory of books, tools, and documents as needed.
• Complete or assist with special projects and event preparation as assigned.
• Provide backup support for additional clerical and administrative duties when needed.
• Perform a variety of administrative tasks to support ongoing program operations.
• Accurately enter required data into RAPIDS and additional internal systems.
• Perform high-volume data entry with consistent speed and accuracy.
• Ensure all data is processed, reviewed, and updated in accordance with program specifications.
• Troubleshoot basic data or system issues and escalate concerns as appropriate.
• Maintain accurate records and uphold data integrity standards at all times.
• Communicate effectively with internal teams to resolve discrepancies or clarify missing information.
• Perform other duties as assigned.

Required Skills & Competencies

• Strong attention to detail and organizational skills.
• Ability to manage confidential information with professionalism and discretion.
• Proficiency with Microsoft Word and Excel.
• Ability to perform repetitive, high-volume data entry accurately.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Basic problem-solving skills related to data and system issues.

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