Administrative & Maintenance Accounting Coordinator
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Overview
Schedule
Full-time
Career level
Senior-level
Compensation
$55,000-$65,000/year
Benefits
Health Insurance
Dental Insurance
Paid Vacation
Job Description
Benefits:
- 401(k)
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
The Administrative & Maintenance Accounting Coordinator is responsible for providing administrative and financial support for MCP’s property and maintenance operations. This position acts as a central hub between office administration, accounting, and the maintenance department, ensuring accurate recordkeeping, organized billing, and smooth communication across departments. Bilingual ability (English/Spanish) is a plus.Key Responsibilities
- Answer and direct incoming calls, greet visitors, and assist residents, vendors, and staff professionally.
- Receive, review, and enter invoices from managed properties into the accounting system.
- Assist with reconciling property bank accounts on a weekly and monthly basis.
- Coordinate with the Maintenance Departments to process, and track work order expenses, ensuring purchases and receipts are correctly billed to corresponding properties or work orders.
- Monitor purchases and receipts from maintenance staff; ensure compliance with purchasing policies and timely submission of receipts.
- Track down missing receipts or documentation from maintenance personnel and follow up to ensure all expenses are properly recorded.
- Maintain organized digital and paper filing systems for invoices, receipts, and financial records.
- Support management with vendor communication, quotes, and purchase order processing.
- Assist with data entry and reporting related to property budgets, maintenance costs, and inventory.
- Coordinate with management on company vehicle maintenance schedules, mileage logs, and expense reporting.
Qualifications
- Minimum 2 years of experience in administrative, bookkeeping, or property management support role.
- Strong data entry and organizational skills with attention to detail.
- Proficient in Microsoft Office (Excel, Outlook, Word) and accounting or property management software (Appfolio).
- Knowledge of accounts payable, reconciliation, and basic accounting principles.
- Strong communication skills.
- Ability to work independently and manage multiple tasks in a fast-paced environment.
- Dependable, resourceful, and comfortable enforcing compliance procedures.
Compensation: $55,000.00 - $65,000.00 per year
About Us
MCP is the one stop destination for ALL property management needs. We are a full service firm serving the needs of property owners and tenants throughout Western and Central Massachusetts.
Our team of property managers has been providing top notch services to our clients for over 15 years. We have years of experience when it comes to tenant screening, detailed accounting, and problem tenants.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.