Administrative & Accounting Coordinator
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.1
Reclaim your time by letting our AI handle the grunt work of job searching.
We continuously scan millions of openings to find your top matches.
Overview
Job Description
Administrative & Accounting Coordinator
Zibiz Corporation - Hauppauge, NY 11788
Full-Time | On-Site | Monday-Friday
$25.00-$30.00 per hour, based on experience
Join an Established Technology Company
Zibiz Corporation is a growing technology company located in Hauppauge, NY. For more than 20 years, we have built our business by providing specialized technology products and exceptional service to customers across a variety of industries.
We are looking for a dependable, organized and detail-oriented Administrative & Accounting Coordinator to join our small professional team.
This is a hands-on position for someone who enjoys variety and wants to be involved in multiple areas of a business, including accounting support, order processing, customer service, purchasing and general administration.
This is an excellent opportunity for someone looking for a stable, long-term position where your work and contribution are valued.
Responsibilities
Accounting & Billing
- Assist with Accounts Receivable and Accounts Payable
- Prepare and submit customer invoices and account statements
- Process customer payments and credit card transactions
- Research and resolve billing and payment discrepancies
- Maintain accurate transaction records
- Prepare routine reports and supporting documentation
Order & ERP Processing
- Enter and process customer sales orders
- Enter and process purchase orders
- Process web orders and related transactions
- Maintain accurate information in our ERP system
- Review orders and documentation for completeness and accuracy
- Assist with purchasing and vendor-related transactions
Customer & Vendor Support
- Communicate professionally with customers and vendors by phone and email
- Respond to questions regarding orders, invoices, payments and order status
- Coordinate internally to help resolve customer and vendor issues
- Prepare professional emails and business correspondence
Administrative Support
- Assist with time-sheet administration and record-keeping
- Prepare reports and spreadsheets
- Maintain organized electronic records and documentation
- Assist management with administrative projects as needed
Qualifications
- 2+ years of relevant professional experience in administration, accounting support, AP/AR, billing, order processing, customer service, or a related field
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Strong organizational and follow-through skills
- Ability to manage multiple priorities
- Proficiency with Microsoft Excel, Word and general business software
- Comfortable learning and working with ERP/business systems
- Good basic mathematical and problem-solving skills
- Professional, dependable and positive attitude
Associate's or Bachelor's degree preferred, but relevant professional experience is equally valued.
Experience with AP/AR, billing, purchasing, ERP systems, order processing or bookkeeping is especially desirable.
Compensation & Benefits
$25.00-$30.00 per hour, depending on experience and qualifications.
Zibiz offers a competitive benefits package including:
- Medical insurance
- 401(k) plan with company matching
- Company Profit-Sharing Retirement Plan
- Paid time off
- Paid holidays
- Monday-Friday schedule
- No travel
- Long-term employment opportunity
Position Details
Job Type: Full-Time
Schedule: Monday-Friday
Work Location: Hauppauge, NY - In Person
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
