Administrative Business Operations
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Overview
Job Description
At Exa, we're building a next-generation AI search engine—one that outperforms Google for power users. We help people find the information they can’t get anywhere else: https://exa.ai/websets
We’re an SF-based team of ~60 from Harvard, MIT, Google, Apple, etc. We recently raised a Series B from Benchmark, and we’re rapidly building the most intelligent search engine in history.
Now, we’re looking for an in-person Administrative Business Operations lead to help our C-suite and team run smoothly from our San Francisco office.
About the Role
In the Administrative BizOps role at Exa, you’ll support both our C-suite and broader team with operations, coordination, and scheduling. This is a highly variable, high-trust role where new and unexpected tasks come up often — you’ll be the connective tissue between leadership, the team, and the physical office.
What You’ll Do
Own calendar management and scheduling for C-suite and key team members
Run day-to-day SF office operations (meeting rooms, guests, supplies, vendors, deliveries, office setup)
Continuously improve scheduling systems, workflows, and recurring processes
Support recruiting coordination, including interview scheduling and onsite logistics
Help coordinate team events, office moments, and offsites
Comfortable working with modern tools — bonus if you enjoy automating parts of your own role
Ad hoc tasks as they come — be ready for anything!
What You’ll Need
2+ years of experience in operations or in a similar role
Excellent communication and organizational skills
Strong ownership and ability to operate with little direction
Enjoy juggling multiple workstreams and fast-changing priorities
Strong people instincts — you know when to step in, how to help, and when to stay out of the way
Comfortable in a fast-moving, high-growth startup environment
Based in or able to relocate/ commute to San Francisco
This is a full-time, in-person role in San Francisco. In addition to premium healthcare benefits (medical, dental, vision), we also offer fertility benefits and a monthly wellness stipend to all of our employees.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.