Administrative Coordinator 3

Job Description

As a selective-admissions, comprehensive public university, Louisiana Tech is committed to quality in teaching, research, creative activity and scholarship, public service, and workforce/economic development. Louisiana Tech maintains as its highest priority the education and development of its students in a challenging environment within a safe and supportive, diverse community of learners.

Are you a master of organization with a passion for higher education? We are looking for a proactive Administrative Coordinator 3 to serve as the operational backbone for the College of Applied and Natural Sciences. In this pivotal role, you will do much more than manage schedules; you will be a strategic partner to faculty, a guide for students, and a lead architect of the administrative systems that keep our mission moving forward.

As an Administrative Coordinator 3, you are the bridge between departmental goals and university-wide execution. From overseeing complex budgets to orchestrating high-profile events and streamlining office workflows, your work ensures that our scholars and students can focus on what they do best: learning and discovery.

Join a community that values your growth as much as our students'. Beyond a salary, you'll enjoy outstanding perks and benefits, generous tuition waivers, and the vibrant, intellectual energy that only a university setting can provide.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Minimum Qualifications:

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification:

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information:

As an Administrative Coordinator 3, you will:

• Executive Liaison & Representation: Act as the primary point of contact between the Dean's office and students, parents, faculty, and external officials; exercise administrative judgment and interprets university policy in the absence of leadership.
• Academic Records Management: Manage comprehensive undergraduate and graduate student files, including the processing of major changes, grade changes, "I-grade" completions, and probation/suspension notifications.
• Graduation Auditing & Certification: Audit and certify graduation requirements for approximately 300 seniors annually, ensuring accuracy in registrar submissions, diploma lists, and commencement programs.
• Graduate Program Coordination: Facilitate graduate admissions, registration, and recruiting while maintaining student records and communicating administrative decisions to unit heads and the Graduate School.
• Administrative Operations: Manage executive calendars, travel arrangements, and general office tasks; maintain detailed property inventories and annual room usage charts for the college.
• Data Analysis & Reporting: Research and compile data on enrollment, retention, and course offerings to support special projects and reports for the Board of Regents and other administrators.
• Committee Support: Coordinate the Undergraduate Program Council and ANS Day Planning Committee by scheduling meetings, recording minutes, and distributing policy decisions.
• Digital & Graphic Design: Maintain the college website and faculty directories while designing promotional materials such as brochures, banners, and interactive documents.
• Curriculum & Evaluation Oversight: Manage the annual catalog revision process and oversee the confidential student/teacher evaluation process for over 78 faculty members.
• Personnel Supervision: Provide indirect supervision to 12 staff members across five academic units and directly supervises five student workers to ensure efficient office flow.

Position-Specific Details:

Appointment Type: This position will be filled as a Probationary Appointment.

Location: Louisiana Tech University, College of Applied and Natural Sciences, Dean's Office-Ruston, LA

Work Schedule: The typical work schedule for this position is Monday-Friday, 8am to 5pm.

Hourly Rate: $13.77

Closing Date: March 25, 2026

Benefits: Louisiana Tech offers outstanding perks and benefits to eligible employees that include a variety of health insurance plans and retirement options, paid time off for vacation and sick leave, paid holidays, substantially reduced-rate tuition for employees and their dependents, discounted memberships at the university's sports and wellness center, professional development training, and promotional opportunities. In addition, market adjustment salary increases are awarded annually (pending funding availability) for eligible classified employees.

No Civil Service test score is required in order to be considered for this vacancy.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

Louisiana Tech University, Office of Human Resources

P.O. Box 3173

Ruston, LA 71272

Phone: 318-257-2235

Fax: 318-257-2482

Louisiana Tech University is an AA/ADA/EEO employer. Louisiana Tech recruits, selects, employs and promotes without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, political affiliation, age, disability, veteran status, or genetic information in its admission and recruitment of students, educational programs, and activities, or employment policies.

Please Note: Applications must be completed by 11:59 p.m. on the Job Closing Date to ensure consideration.