Administrative Coordinator

Description

Looking for a role where no two days are the same? Piscataqua Landscaping & Tree Service is seeking an Administrative Coordinator who enjoys staying organized, helping people, and keeping operations running smoothly. In this fast-paced, people-facing role, you'll work closely with teams across the company, support key systems and processes, and help deliver exceptional experience for our employees, clients, and partners.

Requirements

• Provide administrative support to assigned departments, including customer communications, small job proposals, and month-end processes
• Create customer invoices and support accounts receivable follow-up with the finance team
• Serve as a professional first point of contact for incoming calls, clients, vendors, and subcontractors
• Support subcontractor onboarding and vendor coordination
• Assist operations teams with CRM data, work tickets, and job costing within Aspire landscape management software
• Help maintain clean, accurate data across systems and communicate software updates or improvements to teams
• Support seasonal contract renewals and administrative needs across the business
• Identify opportunities to improve workflows, employee productivity, and customer satisfaction
• Step in to support other branches or teams when needed

Skills and Qualifications

• Highly organized with exceptional attention to detail and accuracy
• Comfortable working in a fast-paced environment with multiple priorities
• Strong communicator with a customer-first mindset
• Positive, professional, and collaborative with teammates at all levels
• Confident working with Microsoft Office and cloud-based software systems
• Associate's degree and/or two years of related administrative experience (or equivalent combination of education and experience)

Why You'll Love This Role!

• Every day is different-this role offers variety, ownership, and meaningful impact
• You'll work closely with teams across the company and help keep operations running smoothly
• Opportunities to improve processes, build skills, and grow with the business
• We stand by our core values, which are generated from behaviors that are based on Piscataqua's culture to support the mission of the organization:

Family: We are bound together by a common purpose to respect, trust, and learn from each other.

Integrity: We do the right thing in all circumstances.

Excellence: In everything we do through communication, execution, and accountability.

Fun: We provide it through teamwork and creativity. It's how we roll!

Compensation & Benefits:

• Highly competitive compensation for qualified applicants
• Weekly payroll - every Friday is a payday!
• Health Insurance
• Dental Insurance
• Vision Insurance
• Supplemental insurance, including short-term and long-term disability
• 401K with employer match
• Paid vacations and holidays
• Earned Paid Leave
• Bonus potential
• Year-round employment
• Employee development opportunities available... and more!

Piscataqua Landscaping & Tree Service is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.