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Administrative/Dispatch Project Coordinator

Staffing Solutions LLCMilwaukie, OR
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Overview

Remote
On-site

Job Description

Administrative/Dispatch Project Coordinator
Industry: Plumbing/HVAC/Mechanical
Location: Milwaukie
Summary: Local Company has an immediate opening for a Project Coordinator. The Project Coordinator will assist the Project Managers in their daily activities including organizing, maintaining project, and estimating documentation.
ESSENTIAL FUNCTIONS OF THE JOB:
  1. Assisting with estimating needs (pricing, customer/supplier/subcontractor communication, permitting issues)
  2. Assist with creation and management of proposals and contracts, responsible for maintenance and accuracy of information in the job files. Assist with issuing submittals, RFI’s,  purchase orders, drawings and specifications, punch lists, job closure documentation.
  3. Manage close-out process by assisting Project Managers with preparing operation and maintenance manuals, gather and assemble as-built drawings.
  4. Create a variety of documents, reports, and records including agendas, minutes, and project logs.
  5. Produce and update technician schedules for jobs as directed by Project Managers.
  6. Utilize project management software for managing documents, communications, field reports, and change management.
  7. Attend meetings for projects, prepare agendas/minutes
  8. Assist in applying, issuance and closure of permits on jobs.
  9. Provide administrative duties and provide support to accounting regarding construction administration and billing
  10. Other duties as assigned.
SKILLS AND ABILITIES:
  1. A positive, team-oriented and enthusiastic attitude is required.
  2. Possess a professional demeanor, have strong written and verbal communication skills.
  3. Must maintain excellent attendance.
  4. Exhibit motivation and willingness to learn.
  5. Must be able to take direction and complete tasks to completion.
  6. Strong attention to detail and accuracy while maintaining consistent workflow and meeting deadlines.
  7. Managing multiple tasks effectively and successfully
  8. Must possess excellent computer skills and be proficient with Microsoft Office products
  9. Be able to learn and apply new technology as needed
  10. Must have a valid driver’s license
  11. Must be able to lift up to 50 lbs.
EDUCATION AND EXPERIENCE:
  1. Construction experience a plus
  2. Bachelor’s or Associate degree from a college or university is a plus.
  3. Knowledge of HVAC and/or Plumbing or experience in specialty trades is preferred
COMPENSATION:
  1. Competitive salary based upon experience and qualifications
Prospective candidates will go thorough pre-employment interviews and job offers are contingent upon successful completion of criminal, motor vehicle, and background checks, as well as a pre-employment drug test.

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FAQs About Administrative/Dispatch Project Coordinator Jobs at Staffing Solutions LLC

What is the work location for this position at Staffing Solutions LLC?
This job at Staffing Solutions LLC is located in Milwaukie, OR, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Staffing Solutions LLC?
Employer has not shared pay details for this role.
What employment applies to this position at Staffing Solutions LLC?
The employer has not provided this information. This may be discussed during the hiring process.
What is the process to apply for this position at Staffing Solutions LLC?
You can apply for this role at Staffing Solutions LLC either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.