Administrative Manager

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe architecture is more than designing buildings, it's about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you'll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn't just a job, it's a chance to drive meaningful change and help define the future of our communities.

HDR is seeking an Administrative Manager to support our Architecture practice in Charlotte, NC.

Responsibilities include:

• Coordinate, develop and administer office administrative policies and procedures
• Take responsibility for office administrative operations
• Supervise administrative support personnel
• Interview all administrative support personnel, process résumés for all staff positions, and maintain companywide and local office records for personnel and other HR requirements
• Assist the leadership with personnel administration, executive administrative support, and preparation of operating plans and other special reports
• Execute electronic signatory procedures for contracts, proposals, and business forms
• Maintain a record of assigned workstations in the office and coordinate with internal I.T. team when staff relocate to new workstations
• Manage communications, including SharePoint site, scheduling and preparing materials for meetings
• Assist with the coordination of internal staff events
• Support employee engagement committees
• Oversee reception desk coverage and ensure back-up for other administrative team members as needed
• Coordinate arrangements for temporary clerical assistance as needed
• Participate in monthly meetings with area leadership
• Perform other duties as needed

Preferred Qualifications

• Associates degree or higher
• Previous professional experience in the Engineering, Architecture, or Construction industry as an office administrator/manager
• Comfortable handling confidential information
• Experience developing internal processes and electronic filing systems

Local candidates preferred

#LI-HO1

Required Qualifications

• High school diploma or equivalent
• A minimum of 7 years related experience
• Excellent written and verbal communication skills
• Solid interpersonal skills
• Strong time management skills and ability to prioritize
• Exceptional attention to detail and organization
• Strong problem-solving skills and analytical abilities
• Ability to adapt to changing situations in a professional manner
• High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Adobe, SharePoint
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ , People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.