Administrative Office Assistant
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Overview
Job Description
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Job Type
Full-time
Description
This entry-level position is responsible for performing clerical and administrative tasks to support legal assistants, attorneys, and paralegals in their daily activities.
Core Functions:
- Performs clerical duties including typing, copy, scanning, and creating PDF documents.
- Operates office machines including copiers, scanners, telephone, computers, and other standard office equipment.
- Prepare mailings including normal USPS, certified mail, FedEx packages or outside messenger deliveries.
- Maintain attorneys calendar appointments. This includes coordinating and scheduling business travel arrangements, attendance at seminars, events etc.
- Respond to internal and external calls, contacting clients and scheduling conference calls.
- Record time into the firm's accounting system accurately and in a timely manner. This includes proof time entries by attorneys.
- Performs other related duties as required or assigned, some of which may be essential to the position.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Ability to type at least 50 words per minute with accuracy.
- Strong interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Ability to maintain strict confidentiality.
- Basic to intermediate knowledge of Microsoft Office Suite, including document formatting.
- Willingness to learn legal terminology, procedures, and office workflows.
- Strong work ethic with a desire for professional growth in the legal field.
Education and Experience:
- Certificate or Associate degree in secretarial studies, or related field preferred, not required.
- 1-year professional office experience preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Prolonged periods standing at a copy machine or scanner.
- Must be able to lift up to 15 pounds at times.
How to apply:
If you are interested, please apply through our website: www.psh.com. All submissions are confidential.
Partridge Snow & Hahn LLP is an EEO employer.
Salary Description
$18.59 - $23.71
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
