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Administrative Office Coordinator

Alternative HR LLCNorristown, PA
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Overview

Schedule
Full-time
Career level
Senior-level
Remote
On-site
Benefits
Health Insurance
Dental Insurance
Disability Insurance

Job Description

Associated Builders and Contractors of Eastern Pennsylvania is seeking to add a Membership Manager to their team.Position SummaryThe Office Administrator is responsible for the overall coordination of daily office operations at ABC Eastern Pennsylvania offices. This role includes managing office systems, coordinating facility maintenance, supporting leadership with calendaring and scheduling, and ensuring efficient organizational processes that advance the chapter's strategic priorities.Essential Functions
  • Oversee day-to-day office functions and workflow to ensure smooth operations.
  • Manage supplies, equipment, vendor relations, and service contracts.
  • Implement and maintain filing and record-keeping systems.
  • Coordinate maintenance and security of office premises.
  • Maintain digital and physical office procedures and standard operating procedures (SOPs).
  • Assist with financial tasks including check requests, invoice tracking, bank deposits, cash log and petty cash reconciliation.
  • Provide administrative support to department heads and leadership.
  • Ensure compliance with office safety and IT procedures.
  • Assist with scheduling meetings and staff calendar management.
  • Serve as the point of contact for office visitors and members.
  • Coordinate event logistics for office locations, including room setup, catering, and materials.
The above requirements are representative of minimum knowledge, skills, and abilities.  To perform this job successfully, the individual will possess the ability and aptitude to perform each duty proficiently.Educational and Other Requirements
  1. Bachelor's degree in Business Administration, Management, or related field.
  2. Prior experience in membership or association-based environments.
  3. 3-5 years of experience in office or administrative management.
  4. Strong written and verbal communication skills, tailored to suit a wide range of audiences.
  5. Strong organizational and problem-solving skills.
  6. High level of professionalism, discretion, and confidentiality.
  7. Proficiency in Microsoft Office tools, including Outlook, Word, Excel, Teams, and PowerPoint.
  8. Motivated self-starter with strong organizational skills and the ability to manage multiple priorities with ease.
  9. Collaborative team player with a positive attitude and a willingness to jump in and help wherever needed.
  10. Excellent interpersonal and relationship-building skills, with the ability to build consensus and contribute to a supportive workplace culture.
LocationWorks out of our E. Norriton OfficeBenefits
  1. Staff Development
  2. Employer paid healthcare and dental
  3. Life insurance benefit after 1 year
  4. Employer paid short-term disability after 1 year
  5. 12 Paid Holidays
  6. 401k plan
About ABC Eastern PennsylvaniaAssociated Builders and Contractors of Eastern Pennsylvania is committed to developing the next generation of skilled construction professionals through comprehensive apprenticeship and training programs. We work with employers, unions, and educational institutions to provide high-quality training that meets industry needs and creates opportunities for individuals in the construction trades.We are an equal opportunity employer committed to diversity and inclusion in our workplace.

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FAQs About Administrative Office Coordinator Jobs at Alternative HR LLC

What is the work location for this position at Alternative HR LLC?
This job at Alternative HR LLC is located in Norristown, PA, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Alternative HR LLC?
Employer has not shared pay details for this role.
What employment applies to this position at Alternative HR LLC?
Alternative HR LLC lists this role as a Full-time position.
What experience level is required for this role at Alternative HR LLC?
Alternative HR LLC is looking for a candidate with "Senior-level" experience level.
What is the process to apply for this position at Alternative HR LLC?
You can apply for this role at Alternative HR LLC either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.