Administrative Operations Coordinator

Defense Holdings, Inc. (DHi)• Location: Hybrid (US)• Employment Type: Full-Time• Department: Operations• Reports To: Director of Operations

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a detail-oriented and proactive Administrative Operations Coordinator to support day-to-day operational activities across departments. The ideal candidate will assist with administrative coordination, documentation management, scheduling, and operational reporting to ensure efficient internal processes.

This role requires strong organizational skills, attention to detail, and the ability to support cross-functional teams in a fast-paced government contracting environment.

Key Responsibilities

Administrative Operations Support

Provide administrative support to operations leadership and cross-functional teams. Coordinate internal meetings, schedules, and documentation. Prepare operational reports, presentations, and internal communications.

Documentation & Process Coordination

Maintain operational documentation and internal records. Assist with maintaining process documentation and workflow tracking. Support internal process improvement initiatives.

Cross-Department Collaboration

Coordinate activities between operations, HR, finance, and program management teams. Assist with project coordination and operational logistics. Ensure timely communication across departments.

Reporting & Data Management

Maintain operational trackers and reporting dashboards. Generate reports for leadership review and operational planning. Ensure accuracy of internal operational data and documentation.

Compliance & Administrative Support

Assist with maintaining documentation required for regulatory or internal compliance. Support operational audits and documentation reviews.

Required Qualifications

• Bachelor’s degree in Business Administration, Operations Management, or related field.• 3–5 years of administrative or operations coordination experience.• Strong organizational and time management skills.• Proficiency in Microsoft Office Suite including Excel and PowerPoint.• Excellent communication and problem-solving abilities.• Ability to manage multiple priorities effectively.

Preferred Qualifications

Experience supporting government contracting or defense-related organizations. Experience with project management or operations tracking tools. Familiarity with internal reporting and operational analytics.

Core Competencies

• Integrity & Confidentiality• Attention to Detail• Analytical Thinking• Interpersonal Communication• Organizational Skills• Adaptability & Initiative

Work Environment

• Professional office environment (or hybrid/remote if applicable).• May require occasional travel.• Must be eligible to work in the United States.• Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

• Competitive base salary (commensurate with experience)• Medical, Dental, and Vision Insurance• 401(k) with company match• Paid Time Off (PTO) and Holidays• Life and Disability Insurance• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.