Administrative Project Specialist

We are hiring an Account Coordinator to support commercial construction project administration in Olathe, KS. This Account Coordinator role focuses on accurate job order data entry, subcontractor tracking, and clear communication between technicians, vendors, and clients. It's an excellent opportunity for a detail-oriented professional with 1+ year of administrative or data entry experience.

What We Offer

• Base pay $20.00-$21.00 per hour with performance-based reviews.
• Medical, dental, and vision insurance effective the 1st of the month after start date.
• PTO and Holiday Pay
• 401(k) plan with employer match.

Key Responsibilities – Account Coordinator

• Enter and update job order details accurately across multiple active projects in the tracking system.
• Serve as a point of contact for technicians, subcontractors, and clients on order status and basic scheduling questions.
• Track quotes, subcontractor bids, and delivery confirmations, logging updates in shared systems.
• Send routine status updates to clients and route complex issues to the appropriate team member.
• Support scheduling coordination for material deliveries and service timelines.

Qualifications – Account Coordinator

• High school diploma or equivalent; some college or administrative coursework a plus.
• Minimum 1 year of administrative, data entry, or office support experience.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Strong attention to detail and accurate data entry skills.
• Ability to manage routine tasks and multiple priorities in a fast-paced office.

Preferred Qualifications – Construction Account Coordinator

• Prior experience in commercial construction, facilities, or service-industry office support.
• Familiarity with job-order or work-order management systems (e.g., ServiceChannel, Corrigo, FMX, or similar).
• Exposure to basic vendor documentation such as COIs or onboarding paperwork.
• Basic understanding of construction terminology.
• Comfortable supporting field technicians remotely via phone and email.

Physical Requirements – Account Coordinator

• On-site role at office in Olathe, KS; standard weekday daytime shift.
• Prolonged periods sitting at a desk and working on a computer.
• Occasional lifting up to 15 lbs (office supplies, files, equipment).
• Visual acuity for screen-based work and frequent phone/email communication.
• No regular travel required.

#HP