Administrative Rules (Arm) Specialist

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Director's Office, Office of Legal Affairs(OLA).

The Administrative Rules Specialist oversees the administrative rule writing and submission processes for the Department. The position is responsible ensuring that rule writing and submission complies with the Montana Administrative Procedures Act (MAPA). The position is ultimately responsible for all rulemaking package completion and manages multiple rule writing projects department-wide in coordination with OLA and programmatic staff, the Paralegal Supervisor, the Deputy Chief Legal Counsel, and the Chief Legal Counsel, and ensures timelines are met.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

• Knowledge of the English language, including punctuation, grammar and proofreading.

• Ability to understand and work with precise and detailed formatting and filing requirements.

• Ability to research, review, and verify legal citations for substance and validity.

• Ability to perform work in a timely manner and to meet and enforce strict timelines.

• Ability to communicate effectively both orally and in writing.

• Ability to effectively plan and coordinate multiple department-wide process and procedures.

• Ability to work independently.

• Ability to effectively anticipate problems and scheduling conflicts.

• Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet, and other computer programs.

• Meet minimum qualifications:

• Bachelor's degree in business or public administration, communications, public relations, journalism, creative writing or related degree.

• OR, an associate's degree in paralegal studies from an accredited institution plus two years of administrative or paralegal experience in legal settings including experience with pleadings, legal terminology, and filing processes with various court systems.

• Equivalent combinations of directly related education and experience may be considered on a case-by-case basis.

How to Apply

To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position.

• Cover Letter
• Resume
• References

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

Additional Information

This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.

This position may be eligible for a statutory $1.00 an hour base pay increase effective July 1, 2026.