Administrative Safety Coordinator
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Overview
Job Description
Safety Coordinator
Reports To: Safety & Compliance Manager
Position Type: Full-Time | Onsite
Location: Milan, MI
Position Summary
The Safety Coordinator/Specialist plays a key role in supporting Golden Limousine International's commitment to safe operations, regulatory compliance, and professional service standards. This position is responsible for maintaining driver and vehicle safety records, auditing compliance documentation, supporting driver qualification and training processes, and assisting with the development of proactive safety initiatives.
As the role expands, this position will support maintenance recordkeeping and data organization to strengthen operational readiness and FMCSA compliance.
Core Responsibilities
Safety Compliance & Auditing
- Audit and edit driver Hours of Service (HOS) logs in Samsara to ensure accuracy and compliance.
- Monitor, manage, and report Unassigned HOS activity in Samsara, including completion of monthly compliance reporting.
- Maintain and track Camera ID Training Records in Samsara.
- Run weekly timecard and driver activity reports in When I Work (WIW) to identify ELD-exempt driver violations and compliance gaps.
- Support driver qualification workflows in BambooHR, including uploading, organizing, and validating documentation.
- Digitize and organize historical paper-based Driver Qualification (DQ) files into compliant electronic record systems.
- Enter and maintain Asset Qualification information within Samsara.
- Audit DQ files to ensure alignment with FMCSA requirements and internal compliance standards.
Expanded Responsibilities
Safety Program Development & Training
Review and investigate safety events using Samsara's self-coaching module and related reporting tools.
Escalate serious safety events and infractions for in-person coaching, corrective action, and disciplinary review, as appropriate.
Support new hire onboarding through assignment and tracking of required safety training modules.
Manage recurring training requirements including:
Samsara Safety Modules
OSHA Awareness / Compliance Topics
FMCSA Safety Standards
Maintain training documentation and ensure accurate tracking of completion via LMS or internal compliance systems.
Maintenance Data Management
- Serve as a data and documentation support resource for maintenance operations by scanning and organizing work orders, service documentation, and parts receipts into digital systems.
- Assist in the transition to future maintenance management tools through data entry, document cataloging, and record validation.
- Maintain vehicle qualification and inspection documentation in accordance with FMCSA and internal operational requirements.
Strategic Value of the Role
This position is designed to evolve from compliance support into a proactive safety and operational data management role. By expanding into training oversight, safety event analysis, and maintenance documentation management, the Safety Coordinator/Specialist will:
- Strengthen regulatory compliance across driver and fleet operations
- Improve training consistency and accountability
- Enhance safety culture through proactive monitoring and coaching support
- Improve record accessibility and operational efficiency through digitization
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