Administrative Services Manager

• Defense Holdings, Inc. (DHi)• Location: Hybrid (US)• Employment Type: Full-Time• Department: Administration / Corporate Services• Reports To: Director of Administration

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking an experienced Administrative Services Manager to oversee administrative functions and support corporate operations. The ideal candidate will manage office services, coordinate administrative staff activities, and ensure efficient day-to-day operations across departments.

This role requires leadership capabilities, strong organizational skills, and the ability to manage administrative programs in a government contracting environment.

Key Responsibilities

Administrative Operations Management

Oversee administrative processes including scheduling, documentation management, and office coordination. Develop and maintain efficient administrative procedures and policies. Supervise administrative staff and coordinate departmental support activities.

Office Services Coordination

Manage office resources, supplies, and administrative systems. Coordinate meetings, events, and company-wide administrative initiatives. Ensure smooth communication between departments.

Reporting & Compliance

Prepare administrative performance reports for leadership. Ensure compliance with internal administrative policies and regulatory requirements. Maintain accurate documentation and records.

Cross-Functional Collaboration

Partner with HR, finance, and operations teams to support company initiatives. Assist leadership with operational planning and administrative improvements.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.• 3–5 years of experience in administrative management or operations coordination.• Proficiency in Microsoft Office Suite and administrative systems.• Strong leadership, communication, and organizational skills.• Ability to manage confidential corporate information responsibly.

Preferred Qualifications

Experience supporting administrative operations within government contracting environments. Familiarity with multi-location administrative coordination.

Core Competencies

• Integrity & Confidentiality• Attention to Detail• Analytical Thinking• Interpersonal Communication• Organizational Skills• Adaptability & Initiative

Work Environment

• Professional office environment (or hybrid/remote if applicable).• May require occasional travel.• Must be eligible to work in the United States.• Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

• Competitive base salary (commensurate with experience)• Medical, Dental, and Vision Insurance• 401(k) with company match• Paid Time Off (PTO) and Holidays• Life and Disability Insurance• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.