Administrator, Doc Controls

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value - it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won't just build your career - you'll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus - today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation - we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.

• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.

• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives and training, partnerships with Veteran groups, to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.

• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you're inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

At Aecon Engineering Services Inc. (United), we are a team of engineers, builders, planners, and thinkers that design and build today's infrastructure, for tomorrow. We come to work every day committed to drive growth and deliver projects that matter for our clients, ourselves, and our communities. Through our work in the nuclear, conventional generation, renewable and power delivery markets, we create resilient infrastructure to last generations.

In December 2024, United Engineers and Constructors was acquired by Aecon Group Inc. Aecon and United have a proven working relationship and the United team continues to operate in the market as an engineering, procurement and construction (EPC) company.

We are seeking a Document Control Administrator to help manage project information for engineering, procurement and construction (EPC) projects. The successful candidate will also provide general support to project and document control teams.

What You'll Do Here

• The successful candidate will help manage document and drawing lifecycles in Aconex and SharePoint, including uploading, revisions, transmittals, distribution, and archiving project records
• Coordinating with the project information manager (PIM), the document control administrator will provide document control, general project administration, meeting coordination, in addition to other project-based activities.
• Maintain accurate document registers, logs, revision histories, and status reports.
• Ensure compliance with project and client document control procedures, naming conventions, numbering, and metadata.
• Perform quality checks prior to internal issue and client submission
• Track document deadlines, overdue items, and follow up with project teams
• Support audits by maintaining document traceability and version control
• Provide user support for Aconex and SharePoint, including workflows and access requests
• Assist with meeting coordination, minutes, and action item tracking.
• Support onboarding of project staff, consultants, and vendors
• Maintain contact lists, distribution lists, and project filing systems. Assist with record retention and archiving activities.

What You Bring To The Team

• Education: High School diploma or demonstrated equivalent
• Experience: A minimum of 3 years of prior document control experience supporting an engineering, procurement, construction or infrastructure project.
• Hands on experience with Aconex and SharePoint.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple document control and administrative priorities.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)
• Works independently with minimal supervision, serves as a reliable document control resource for assigned projects.
• Working knowledge of SAP software is preferred.
• Organized, proactive, and able to operate with urgency
• Excellent written and verbal communication

Salary Range & Benefits

Base Salary Range: $65,000.00 -- $85,000.00 annually

Benefits Include:

• Health Insurance Benefits (Comprehensive Plan- Dental/Medical/Vision)
• 401K (comprehensive match plan)
• Paid Vacation - (vacation/wellness days)
• Health and Wellness Home Benefit - (wellness subsidy for fitness/health)
• Tuition Reimbursement - (strong career growth support for approved degrees, diplomas and courses)

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.