Advancement Services Coordinator

Benedictine CollegeAtchison, KS

Apply with Sonara

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.¹

Reclaim your time by letting our AI handle the grunt work of job searching.

We continuously scan millions of openings to find your top matches.

Overview

Schedule

Full-time

Career level

Senior-level

Remote

On-site

Job Description

Description

Department: Advancement

Job Status: Full-Time

FLSA Status: Non-Exempt

Reports To: Advancement Services Supervisor

Grade/Level:

Amount of Travel Required: None

Work Schedule: Full-time, on-site

Positions Supervised: None

POSITION SUMMARY

The Advancement Services Coordinator is a member of a dynamic team that collaborates to provide high-quality services and support to Advancement staff, alumni, donors, and other stakeholders. This position serves as a Data Steward for the Advancement database and supports Benedictine College's fundraising objectives through accurate data management, reporting, and constituent record stewardship.

The successful candidate will thrive in a fast-paced, customer-focused environment and demonstrate strong analytical skills, attention to detail, persistence, initiative, and a commitment to data integrity.

ESSENTIAL FUNCTIONS

Communicate effectively, both verbally and in writing, with key stakeholders.
Train colleagues on the efficient and consistent use of Raiser's Edge.
Utilize a consultative approach when working with colleagues to identify and provide information needed to support both short-term objectives and long-term success.
Provide database and administrative support in the daily operation of the Advancement Office, including:
Process gifts accurately and in a timely manner.
Create, update, and inactivate constituent records.
Perform database maintenance, updates, and record cleanup.
Develop complex queries, exports, and reports.
Generate mailing lists and data extracts.
Prepare routine reports for department leadership and other stakeholders.
Reconcile discrepancies across systems and databases.
Import and export data to and from Raiser's Edge.
Run mail merges for monthly pledge reminders and other Advancement communications.
Maintain updated constituent addresses through NCOA processing.
Process event registrations and related data entry.
Scan and maintain gift documentation.
Attach and maintain supporting documentation within constituent records.
Support Alumni and Advancement events as needed.
Perform other duties as assigned.

Requirements

DEPARTMENTAL EXPECTATIONS:

Maintain a professional, positive, and respectful attitude.
Uphold strict confidentiality regarding donor, constituent, and College information.
Demonstrate effective time management and organizational skills.
Take ownership of assigned projects through completion.
Apply data management principles to ensure information is accurate, complete, and consistent.
Communicate effectively and collaborate with key stakeholders.

POSITION QUALIFICATIONS

Competency Statements

Demonstrated proficiency with Raiser's Edge (Database View and NXT), Virtuous, or another fundraising CRM system.
Experienced user of Microsoft Excel, including advanced functions such as filters and sorting
Strong analytical, organizational, and problem-solving skills.
High attention to detail and commitment to data accuracy.
Ability to manage multiple priorities while meeting deadlines.
Experience with Omatic, HubSpot, Microsoft Office, SharePoint, and MarketSmart is preferred.

Education

Bachelor's degree in Business, Information Systems, Computer Science, or a related field, or an equivalent combination of education and experience.

Experience

Two or more years of experience working with Raiser's Edge, Virtuous, or a comparable Fundraising CRM system.
Knowledge of fundraising principles and practices

PHYSICAL DEMANDS

Physical Abilities

Stand F

Walk F

Sit F

Handling / Fingering F

Reach Outward O

Reach Above Shoulder O

Climb O

Crawl

Squat or Kneel O

Bend O

Push / Pull

12 lbs or less F

13-25 lbs O

26-40 lbs O

41-100 lbs N

Lift /Carry

10 lbs or less F

11-20 lbs O

21-50 lbs O

51-100 lbs N

Over 100 lbs N

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

EOE

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.

Apply with Sonara Apply manually

FAQs About Advancement Services Coordinator Jobs at Benedictine College

What is the work location for this position at Benedictine College?

This job at Benedictine College is located in Atchison, KS, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Benedictine College?

Employer has not shared pay details for this role.

What employment applies to this position at Benedictine College?

Benedictine College lists this role as a Full-time position.

What experience level is required for this role at Benedictine College?

Benedictine College is looking for a candidate with "Senior-level" experience level.

What is the process to apply for this position at Benedictine College?

You can apply for this role at Benedictine College either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.