AI Communications Specialist
VitaliefOrange, NJ
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
Hybrid remote
Benefits
Health Insurance
Disability Insurance
Life Insurance
Job Description
ABOUT VITALIEFVitalief is a trusted partner to Sponsors, CROs, and Sites across the research and clinical trials landscape. By blending deep subject matter expertise with strong business acumen, we deliver Consulting and Functional Service Provider (FSP) solutions that empower organizations to do more with less, streamlining operations, reducing costs, and accelerating breakthroughs that ultimately benefit patients.POSITION OVERVIEWWe are seeking a self-motivated AI Communication Specialist to join our delivery team as a full-time, fully benefited employee. In this role, you will work closely with a multi-location community hospital system to transform its research enterprise into a scalable, high-performing, world-class clinical research operation.In this role you will be responsible for collaborating closely with the Vitalief delivery team to extract AI-generated documents (i.e., meeting minutes, proposals, workshop meetings, internal brainstorming sessions) and humanize the output. In addition, working closely with a Vitalief Senior Project Manager, you will provide project support through this initiative. WHY VITALIEF?
- Professional Growth: Join a team of experienced practitioners who bring both business acumen and domain expertise.
- Impactful Work: Contribute to scientific advancements that directly improve patient lives.
- People-First Culture: Thrive in an environment that fosters growth, innovation, and collaboration.
- Comprehensive Benefits: Enjoy 20 PTO days, 9 paid holidays, company-paid life insurance, short- and long-term disability, a 401(k) retirement plan, and robust healthcare options.
- Flexible Work Location: Hybrid role with 2–3 days per week onsite in the Orange, NJ.
- Competitive Compensation: Commensurate with experience.
- Leverage AI tools to draft, summarize, and structure documentation for diverse stakeholders.
- Transform AI outputs into clear, engaging, human-centered communication.
- Apply editorial judgment to ensure clarity, tone, flow, and impact.
- Synthesize discussions into concise, actionable documents and executive updates.
- Identify gaps, redundancy, and/or inconsistencies in content and optimize for alignment.
- Support project planning, coordination, and tracking of milestones, risks, and decisions alongside a Senior Project Manager.
- Partner closely with a Vitalief Senior Project Manager to support planning, coordination, and documentation across the engagement.
- Assist in scheduling meetings and attending meetings to capture insights and translate them into organized, stakeholder-ready deliverables.
- Bachelor’s degree required; strong preference for majors in English, Communications, Journalism, Psychology, Behavioral Science, or related liberal arts disciplines.
- Minimum of 3 years of professional experience in writing-intensive, editorial, communications, consulting support, or project coordination roles.
- Demonstrated ability to transform complex, unstructured information into polished, executive-level documentation.
- Strong understanding of tone, narrative structure, persuasion, and audience psychology.
- High proficiency and comfort working with AI content-generation tools (e.g., prompt engineering, output refinement, workflow optimization).
- Exceptional writing, editing, and proofreading skills with meticulous attention to detail.
- Strong critical thinking skills - able to detect inconsistencies, logical gaps, and unclear messaging.
- Experience supporting cross-functional teams in dynamic, fast-paced environments.
- Highly organized with the ability to manage multiple priorities.
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and collaboration platforms (e.g., Teams, SharePoint).
- Exposure to healthcare or clinical research environments is a preferred.
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FAQs About AI Communications Specialist Jobs at Vitalief
What is the work location for this position at Vitalief?
This job at Vitalief is located in Orange, NJ, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Vitalief?
Employer has not shared pay details for this role.
What employment applies to this position at Vitalief?
Vitalief lists this role as a Full-time position.
What experience level is required for this role at Vitalief?
Vitalief is looking for a candidate with "Senior-level" experience level.
What is the process to apply for this position at Vitalief?
You can apply for this role at Vitalief either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.