Anchorage Museum - Executive Assistant & Governance Coordinator

Support Leadership, Strengthen Governance, Connect the Work at the Anchorage Museum

The Anchorage Museum is a place of ideas and transformation, committed to people, place, planet, and potential. We believe creativity and imagination can build a sustainable and equitable future for all. As our Executive Assistant & Governance Coordinator, you will play a vital role in advancing this mission by supporting the Director/CEO, strengthening governance operations, and coordinating strategic initiatives that help move the institution forward.

This role is ideal for someone who thrives at the intersection of organization, communication, coordination, and purpose and who enjoys working at the heart of a dynamic, mission-driven institution.

What You'll Do

Executive Support

• Manage the Director/CEO's complex calendar with foresight and priority alignment
• Prepare briefings, agendas, materials, and background documents
• Draft, proofread, and edit executive correspondence and communications
• Coordinate travel, reimbursements, and reconciliations
• Serve as a discreet point of contact for internal and external stakeholders
• Support logistics and technology needs for executive meetings
• Provide supplementary administrative support to designated senior leaders (COO, CFO, CHRO, CDO, Deputy Director of Facilities)

Governance & Board Coordination

• Serve as the administrative liaison to the Museum and Foundation Boards
• Schedule board and committee meetings, coordinate notices, and manage logistics
• Prepare agendas, board packets, and governance-related communications
• Record, finalize, and archive minutes
• Maintain trustee rosters, terms, and governance records
• Support trustee onboarding and orientation
• Coordinate hybrid and virtual meeting technology for board activities

Strategic & Project Coordination

• Track and support CEO-led initiatives and institutional commitments
• Prepare talking points, background briefs, and summaries
• Coordinate cross-departmental contributions and follow-up
• Maintain trackers, timelines, and status updates
• Support creative and strategic projects led by the Director/CEO, including content preparation, research, and coordination
• Support grant administration by tracking deadlines, assembling materials, and coordinating submissions with staff and Finance
• Assist with community-facing and partnership initiatives led by the Director/CEO

Communication & Information Management

• Maintain executive and governance records
• Develop and manage briefing files, reference materials, and correspondence
• Support editing and preparation of select external communications
• Serve as a liaison among leadership, trustees, and key stakeholders

Administrative Operations & Institutional Coordination

• Support all-staff communication, meetings, and onboarding logistics
• Assist HR with recruitment coordination, policy formatting, internal communications, and training logistics
• Coordinate hybrid meetings and provide basic troubleshooting
• Track institutional memberships and renewals
• Work with Library/Archives to ensure corporate and governance records are preserved and organized
• Provide supplementary administrative support to the CFO, including audit preparation and documentation management
• Support institutional policy version control, formatting, and records maintenance

Who We're Looking For

We value the diverse paths that lead individuals to this work. You may be a strong fit if you bring strengths in:

• Supporting senior leaders, boards, or high-visibility roles
• Clear, confident writing, editing, and communication
• Exercising sound judgment with sensitive and confidential information
• Managing shifting priorities in a fast-paced environment
• Collaborating with diverse internal and external stakeholders
• Coordinating cross-functional projects or translating broad direction into next steps
• Navigating Microsoft 365 and virtual/hybrid meeting tools (e.g., Zoom)
• Troubleshooting technology and supporting hybrid meeting logistics
• Interest in institutional strategy, governance, or mission-driven work

If you are enthusiastic about this role and believe you have the strengths to thrive, we encourage you to apply, even if your experience doesn't follow a traditional path.

Why Join Us?

This position is more than a traditional assistant role. You will work closely with executive leadership, support institutional governance, and contribute to strategic and creative initiatives that shape the Museum's future. Your work will help ensure clarity, coordination, and momentum across the organization.

If you're energized by organization, collaboration, and mission-driven work, we'd love to hear from you.