AOS Technical Operations and Project Lead

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Academy of Art University is seeking an AOS Technical Operations and Project Lead to work a Hybrid position in the San Francisco Bay Area. This position works closely with the Vice President, Admissions Operations and the Manager, Admissions Operations Support to lead daily business operations and data/application processing needs throughout Admissions business day.

Responsibilities:

• Lead data processing and workflow optimization projects from documentation, scheduling, delegation, and testing.

• Liaise with IT and other technical resource support in meeting project goals and rollout deadlines.

• Delegate and lead project tasks based on team members’ individual strengths, skill set and experience level.

• Track project progress, post go-live performance and successful completion of short- and long-term goals.

• Lead accurate execution and delivery of specific recurring reports (i.e. Gross Applications, Registrations, YOY data comparison, etc.).

• Assist with daily tracking, reporting, and ongoing quality assurance checks and measures of ongoing data updates of student information, along with specific QA/reporting needs per time of year.

• Effectively execute system audits and analyses; Recommend creation of strategic quality assurance system queries and efforts.

• Effectively lead Admissions Acuity and Web Form Appointment flow, ensuring daily appointment availability and cap are in sync with Admissions Specialists’ work schedule. 

• Collaborate with department leadership to ensure all University and Admissions programs data processes are accurately and timely planned and executed. Examples are but not limited to:

  • Domestic and International Admissions Scholarships, Art Educator Scholarship Program

  • Salesforce Campaign Data set up and management

  • UGRD, GRAD, and Pre-College Art and Design Experience Application Data and Workflow needs

  • Open House and other event RSVP tracking and results (QA and Reporting)

• Work side-by-side with AOS Management Team to monitor and manage all aspects of service levels optimization and all other quality assurance standards.

• Serve as backup for other AOS Technical and Database partners on reporting, operations, and project needs.

• Effectively address operations and data issue resolution, recommend and lead stop gap and long-term solutions.

• Partner with Department Manager in leading onsite and offsite Admissions Events / Open House real time data updates, application processing, tracking and timely results reporting.

• Support and serve as AOS Manager’s back up in leading all aspects of streamlined communication and daily operation needs for the department.

• Support VP of Admissions Operations in effectively executing ad hoc data reporting preparations and documentation.

Qualifications:

• Experience leveraging data for detailed reports to Senior Management.

• Proven success leading data processing by utilizing platforms like Salesforce. 

• Desire to continuously improve and receive feedback and coaching from Mangers.

• Strong attention to detail while meticulously ensuring accuracy, consistency, and high quality in tasks.

• Ability to summarize, analyze and explore large datasets.

• Experience creating relationships between different data tables using Data Analysis Expressions.

• Proficient in Excel including Pivot table and VLOOKUP.

• A Bachelor’s degree - is preferred.

• Desire to work with a variety of employees with varied backgrounds.

Benefits:

Academy of Art University offers full-time employees health insurance, 401k options, paid vacation based on years of service (15 days' accrual at start), paid holidays, paid sick leave and a commuter benefit program.  The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester. 

Compensation:

$70,304 annuallyHours:Monday to Friday 9:00 am to 6:00 pm PSTSaturdays as needed

THIS IS A HYBRID ROLE with travel to Campus in San Francisco, CA as needed

Application Deadline: May 11, 2026

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Academy of Art University is an equal opportunity employer.  All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department at HR@academyart.edu.