Assistant, Office Services

Job Description

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

Our Los Angeles, California office is seeking an Office Services Assistant to deliver office support services to internal and external clients. This position requires a dependable candidate who is a self-starter with the ability to provide a high-level of customer service.  This position requires strong communication and interpersonal skills, and will be expected to interact with lawyers, staff and guests of the firm. The role will require presence in the Los Angeles office Monday through Friday. Regular work hours for this position are 8:30 AM – 5:00 PM. 

Responsibilities include but are not limited to: 

• Coordinate intake, retrieval, transfer and destruction of records stored both onsite and in off-site storage facilities in accordance with Firm policy and procedures

• Sort, process and deliver incoming and outgoing mail, distribute and pick-up internal mail, and deliver internal packages

• Operate multi-functional copiers to complete larger-scale duplicating, scanning and printing

• Monitor and respond to phone, email and other requests for general office needs

• Assist with office moves, equipment delivery, box moves and new hire set-ups

• Prepare Conference Center facility by performing tasks including conference room setup/breakdown as required (tables, chairs, AV equipment, beverages, food, snacks, etc.), and light household cleaning after events

• Maintain cleanliness and inventory of conference rooms, cafe, coffee bars, visitor offices and other common areas

• Coordinate and oversee vendor deliveries

• Monitor supply rooms to ensure inventory items are stocked, neat and orderly

• Some physical requirements (lifting up to 40 pounds, pushing carts, floor runs, etc.)

• Perform additional duties as assigned by supervisor or requested by internal clients including preparing space for firm events and special projects

Qualifications: 

• Minimum of one-year relevant experience preferred

• High school degree or equivalent required

• Proficient computer skills required

• Customer service driven individual with excellent verbal communication, interpersonal skills and positive attitude

• Attention to detail and the ability to work in a fast-paced environment while maintaining a calm demeanor

• A high regard for confidentiality is essential

Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the Los Angeles market is expected to range between $55,000 and $65,000.  This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in Los Angeles.  Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

Norton Rose Fulbright will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity