Assistant Director Event Management

The Assistant Director of Event Management and Facilities will support the Director in overseeing all aspects of event planning, facility management, and operations. This role requires a dynamic individual who can manage multiple projects, coordinate with various stakeholders, and ensure smooth execution of events while maintaining facility standards

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

1. Event Management: 

   - Assist in planning, coordinating, and executing various events 

   - Liaise with clients, vendors, and internal departments 

   - Manage event budgets and timelines 

   - Oversee event staff and volunteers 

2. Facility Management: 

   - Support the maintenance and upkeep of facilities 

   - Coordinate with maintenance staff for repairs and improvements 

   - Ensure compliance with safety regulations and building codes 

   - Manage inventory of equipment and supplies 

3. Operations: 

   - Develop and implement operational procedures 

   - Assist in creating and maintaining event and facility schedules 

   - Manage booking systems and contracts 

   - Analyze operational data and prepare reports 

4. Staff Management: 

   - Assist in hiring, training, and supervising event and facility staff 

   - Create work schedules and assign tasks 

   - Conduct performance evaluations 

5. Customer Service: 

   - Address client inquiries and resolve issues 

   - Ensure high levels of customer satisfaction 

   - Conduct post-event evaluations and implement improvements 

Strictly adheres to Liberty University policies, representing the University in an exemplary manner.

Works effectively as a team member, embracing and fostering LU’s mission.

SUPERVISORY RESPONSIBILITIES  

Oversee student workers, volunteers, Rhino staffing, LUPD at home baseball events.  Oversee student workers and work with Athletic Events and Facilities staff to ensure events are run well and facilities are well maintained.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Bachelor's degree in Event Management, Hospitality, Business Administration, or related field 

- 3-5 years of experience in event management and/or facility operations 

- Proven track record of successful event planning and execution 

- Knowledge of facility management practices and safety regulations

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University to a variety of business, government and community customers and associates.
• Strong organizational skills.
• Computer and scheduling skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• Required to travel to local and campus locations.

• Ability to stand for extended periods and lift up to 25 pounds
• Availability to work flexible hours, including evenings and weekends

WORKING CONDITIONS

Work Environment

Various working environments dependent on facility whether indoors or outdoors.   

Driving Requirements

Use of one’s personal vehicle (or LU vehicles) may be required for travel in the performance of the essential functions of this position.  Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Target Hire Date

2026-01-19

Time Type

Full time

Location

Lynchburg - In Office

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.