Assistant Office Manager
Finnin KiaDubuque, Iowa
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Overview
Schedule
Full-time
Career level
Director
Remote
On-site
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
An Assistant Office Manager at a car dealership supports the Office Manager/Controller in overseeing daily administrative and accounting operations, including processing vehicle deals, managing accounts payable/receivable, ensuring title compliance, and supervising clerical staff.
Key Responsibilities
- Accounting & Finance Support: Assist with monthly closing, process vehicle deals, manage accounts payable/receivable, and post transactions to the general ledger.
- Title & Registration: Ensure all vehicle titles, registrations, and lien information are accurate and processed promptly.
- Daily Operations: Reconcile daily cash and credit card transactions, prepare bank deposits, and manage inventory files.
- Staff Oversight & Training: Help the Office Manager train and supervise clerical staff, filling in for various administrative positions as needed.
- Compliance & Reporting: Ensure adherence to company policies, state/federal regulations, and assist in preparing financial, tax, or payroll reports.
Required Skills and Qualifications
- Dealership Experience: Previous experience (2-5 years) in automotive dealership accounting or administrative roles is required.
- Software Proficiency: Familiarity with dealership management systems (DMS) Dealertrack is highly valued.
- Attention to Detail: Excellent organizational and clerical skills to manage documentation for hundreds of transactions.
- Communication & Leadership: Ability to work with other departments (parts/sales/service/bodyshop) and lead staff effectively.
Common Qualifications
- High school diploma or equivalent (some college preferred).
- Knowledge of Microsoft Office, specifically Excel/Word
- Strong understanding of accounting principles (AP/AR/GL)
Benefits:
- Team atmosphere with great management!
- Health, Dental, Vision Insurance
- Accidental, Short Term Disability Insurance
- 401(k) with company match
- Paid Vacations/Holidays
- Employee Discounts
Automate your job search with Sonara.
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FAQs About Assistant Office Manager Jobs at Finnin Kia
What is the work location for this position at Finnin Kia?
This job at Finnin Kia is located in Dubuque, Iowa, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Finnin Kia?
Employer has not shared pay details for this role.
What employment applies to this position at Finnin Kia?
Finnin Kia lists this role as a Full-time position.
What experience level is required for this role at Finnin Kia?
Finnin Kia is looking for a candidate with "Director" experience level.
What benefits are offered by Finnin Kia for this role?
Finnin Kia offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Disability Insurance, Paid Holidays, Paid Vacation, 401k Matching/Retirement Savings, and Health & Wellness Programs for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Finnin Kia?
You can apply for this role at Finnin Kia either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.