Assistant Paralegal

Position Summary

We are seeking a highly organized and detail-oriented Executive Administrative Assistant / Assistant Paralegal to support our legal department. This hybrid role combines executive-level administrative support with entry-level paralegal responsibilities in a fast-paced mortgage banking environment.

Primary ResponsibilitiesAdministrative• Manage calendars, schedule meetings, prepared expense reports and coordinate travel arrangements for legal department leadership• Prepare, proofread, and format correspondence, presentations, and reports• Prepare overnight packages for lender releases• Process invoices, track legal department expenses, and manage vendor relationships• Maintain organized electronic and physical filing systems• Handle confidential information with discretion

Paralegal• Assist with document preparation, review, and organization for loan transactions• Maintain and organize contract files, closing documents, and corporate records• Support entity management, including state registrations and corporate filings• Assist senior paralegal with mortgage releases, due diligence and document production in response to audits or examinations

Qualifications• Associate's degree or equivalent experience• 2+ years of administrative experience in a law firm, legal department, or financial services environment• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)• Experience with document management systems and contract databases• Strong written and verbal communication skills• Exceptional organizational skills and attention to detail• Ability to manage multiple priorities and meet deadlines• Professional demeanor and ability to handle confidential matters

We encourage you to explore the career opportunities we have available here at BWE!