Associate, Operational Finance

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Essential duties and Responsibilities:

• Invoice Generation & Processing:

o Generate and validate invoices for 3PL, Distribution Center operations, Drop Shipment - PR, and general Drop Shipment activities.

o Ensure invoices are accurate, complete, and submitted within required timelines.

o Research and resolve invoice discrepancies and billing issues.

o Coordinate with internal departments and external partners to obtain supporting documentation.

• Purchasing Receiving Support:

o Review and reconcile purchasing receiving transactions.

o Verify receipt accuracy against purchase orders and operational documentation.

o Identify and escalate discrepancies related to receiving activities.

o Support month-end closing activities related to purchasing and receiving.

• Claim Management:

o Assist with the processing, tracking, and resolution of operational claims.

o Maintain claim documentation and support records.

o Collaborate with Operations and Accounting teams to ensure timely resolution.

• Process Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of operations.
• Collaboration: Partner with multiple departments to identify, communicate, and resolve inventory discrepancies, while supporting accurate reporting and operational efficiency across the organization.

Qualifications:

• Bachelor's degree in finance, Accounting, Business Administration, Supply Chain, Logistics, or related field preferred.
• Previous experience in inventory control, warehouse operations, logistics, or supply chain environments preferred.
• Must have a high level of integrity and trustworthiness
• Strong understanding of inventory management practices, cycle counts, and reconciliation processes.
• Proficient in Microsoft Office applications, especially Excel; experience with ERP or warehouse management systems is a plus.
• Strong analytical, organizational, and problem-solving skills with high attention to detail.
• Ability to accurately maintain records, analyze discrepancies, and prepare inventory reports.
• Effective verbal and written communication skills with the ability to collaborate across departments.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Knowledge of food distribution, warehouse safety, and quality control practices is preferred.
• Flexible and adaptable to support additional responsibilities or modified tasks based on operational and business needs.
• Availability to work flexible schedules, including weekends, overtime, and holidays as needed to support operational requirements.
• Fluency in English and Spanish preferred.

Benefits you will enjoy:

Comprehensive benefits package that includes: Medical, Dental, Prescription Drug Plan, Disability Plan, Life insurance Plan.

• 401K savings Plan
• Paid Holidays
• Personal Time off
• Employee Discounts

Quirch Foods is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. All applicants must be eligible to work in the United States