Associate Program Specialist, Communications

Summary of Purpose:

Responsible for planning, producing and distributing strategic communications for assigned functional areas and projects, supporting the document production process, and seeking to create new solutions to improve communications at INPO. 

Essential Functions

• Functions as a Communications Single Point of Contact (CSPOC) assigned to support leadership responsible for INPO major operations
• Produces communication strategies, plans, and projects to support organizational initiatives
• Coordinates, develops, and implements a variety of content for periodic internal and external channels
• Supports organization with planning and production of conferences and meetings
• Functions as a project team member cross-functionally to support delivery of communications
• Coordinates and successfully fulfills document editing requests
• Demonstrates proficiency in providing basic graphics, video editing or production support for specific products
• Uses accepted measurement and evaluation tools to assess and enhance overall communications effectiveness
• Performs other duties as assigned

Knowledge, Skills, and Abilities

• Knowledge of communications industry trends and best practices
• Knowledge of project management and change management
• Demonstrates foundational knowledge of the relevant specialty area, with the ability to apply basic concepts and principles under guidance
• Ability to convey complex information and ideas clearly and persuasively, both verbally and in writing
• Ability to lead and work collaboratively with diverse teams to achieve common goals
• Demonstrates advanced planning, organizational, and time management skills, leading projects and supporting strategic initiatives to achieve organizational goals
• Demonstrated ability to learn and adapt to new tasks, challenges, and environments, with a focus on strategic thinking
• Ability to support analysis of data, trends, and complex problems to problem solve within relevant specialty area
• Consistent, demonstrated ability to learn from feedback, coaching, and new experiences. Adapts effectively to new challenges and independently applies learnings to improve performance and outcomes
• Ability to help facilitate collaboration among various departments to encourage creative thinking and innovative solutions. Build strong communication skills to clearly express ideas and engage in team discussions. Contribute to cross-functional projects, ensuring teams work together effectively
• Ability to work and maintain confidentiality of highly sensitive/private information

Education, Licenses, and Certifications

Required

• High School Diploma or GED

Preferred

• Bachelor's degree in communications, marketing, journalism, or public relations

Experience

Required

• Three or more years of professional work experience

Preferred

• Three or more years of experience in corporate communications, marketing, journalism, or public relations
• Experience leading and managing projects or project sub-teams

Additional Requirements

Work Context

• Must be able to work prolonged periods sitting at a desk and working on a computer
• Must be able to work under minimal supervision
• Must have a US state or territory issued Real ID compliant driver’s license or identification card

Behaviors and Assessments/Additional Requirements

• All INPO employees are expected to abide by behavioral expectations as outlined in INPO’s Core Values, Team Effectiveness Attributes, and Leadership Effectiveness Attributes.
• Employment is dependent upon successfully completing a pre-employment background check and drug and alcohol test.
• This position may require obtaining unescorted access status.
• This position requires direct or indirect access to certain export-controlled technology, for which INPO may be required to obtain an export license in accordance with applicable U.S. export control laws and regulations. If an export license is required, any offer of employment at INPO for this position is contingent upon receipt of the export license or authorization.