Associate Vendor Management

About Centific

Centific is a frontier AI data foundry that curates diverse, high-quality data, using our purpose-built technology platforms to empower the Magnificent Seven and our enterprise clients with safe, scalable AI deployment. Our team includes more than 150 PhDs and data scientists, along with more than 4,000 AI practitioners and engineers. We harness the power of an integrated solution ecosystem-comprising industry-leading partnerships and 1.8 million vertical domain experts in more than 230 markets-to create contextual, multilingual, pre-trained datasets; fine-tuned, industry-specific LLMs; and RAG pipelines supported by vector databases. Our zero-distance innovation solutions for GenAI can reduce GenAI costs by up to 80% and bring solutions to market 50% faster.

Our mission is to bridge the gap between AI creators and industry leaders by bringing best practices in GenAI to unicorn innovators and enterprise customers. We aim to help these organizations unlock significant business value by deploying GenAI at scale, helping to ensure they stay at the forefront of technological advancement and maintain a competitive edge in their respective markets.

About Job

About this Job

Centific is seeking a highly organized and proactive Associate Vendor Managers - Location Logistics to support our growing data collection programs. This role is responsible for sourcing, securing, and coordinating physical locations for AI data collection projects, including homes, commercial spaces, labs, medical offices, retail environments, and other real-world settings.

Job Responsibilities

Location Sourcing & Booking

• Identify, research, and secure rental properties and commercial spaces for data collection activities (e.g., homes, retail spaces, clinics, offices, warehouses).
• Coordinate short-term and long-term leases (daily, weekly, monthly, 3-6+ month rentals).
• Work with real estate agents, property managers, Airbnb hosts, brokers, and commercial landlords.
• Negotiate rental terms, pricing, insurance requirements, and usage approvals.

Vendor & Site Management

• Serve as the primary point of contact for property owners and venue operators.
• Coordinate walkthroughs, site inspections, and compliance approvals.
• Ensure locations meet client requirements (layout, lighting, square footage, accessibility, security).
• Manage contracts, NDAs, insurance certificates, and access agreements.

Operational Coordination

• Align location availability with participant scheduling and program timelines.
• Coordinate staging vendors, movers, junk removal, furniture rental, and set design teams.
• Support build-outs of temporary lab environments (living room, kitchen, medical office, retail, etc.).
• Ensure compliance with local regulations, permits, and zoning requirements.

Logistics & Execution

• Oversee site readiness prior to data collection kickoff.
• Coordinate equipment delivery and pickup.
• Ensure spaces are restored to original condition post-project.
• Manage budget tracking for rentals and site-related expenses.

Risk & Compliance

• Ensure participant safety and property compliance standards.
• Manage insurance documentation and liability coverage.
• Proactively identify and mitigate risks related to location use.

Education Requirements

Bachelor's degree in one of the following fields (3-5+ years of hands-on logistics / operations experience or equivalent experience):

• Business Administration
• Supply Chain / Logistics
• Operations Management
• Project Management
• Engineering or Technical Field (preferred but not required)

Basic Qualifications

Qualifications

• 3-5+ years of experience in project coordination, operations, facilities, event logistics, or real estate coordination.
• Experience working with commercial leases, short-term rentals, or venue sourcing.
• Strong negotiation and vendor management skills.
• Excellent organizational and time management abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.

Desired Skills

• Proficiency in Microsoft Office, Google Suite, and project tracking tools.
• Experience in AI, research studies, production shoots, or event operations is a plus.

Salary: $80k-$90k

Centific is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship status, age, mental or physical disability, medical condition, sex (including pregnancy), gender identity or expression, sexual orientation, marital status, familial status, veteran status, or any other characteristic protected by applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.