Automotive Billing Clerk
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Overview
Job Description
Position Summary
The Automotive Billing Clerk/ Deal Poster is responsible for accurately reviewing, posting, and reconciling vehicle sales deals in the dealership’s accounting system. This role ensures that all vehicle sales transactions are posted correctly, commissions are calculated accurately, and financial records align with dealership policies and manufacturer requirements. The position plays a key role in maintaining accurate sales reporting and supporting month‑end close.
Key Responsibilities
Deal Review & Posting
Review completed new and used vehicle deals for accuracy and completeness
Verify sales contracts, buyer’s orders, trade information, incentives, and funding details
Post vehicle deals to the accounting system in accordance with dealership procedures
Ensure correct posting of vehicle cost, gross profit, taxes, fees, and accessories
Post aftermarket products, warranties, and F&I income accurately
Reconciliation & Accuracy
Reconcile posted deals to sales logs, deal schedules, and management reports
Identify and resolve discrepancies related to pricing, incentives, trade payoffs, or funding
Maintain accurate vehicle inventory and cost of sales records
Work closely with F&I, sales managers, and title clerks to resolve deal issues
Commission & Incentive Support
Ensure sales commissions are calculated accurately based on posted deals
Assist with commission reports and corrections as needed
Review and process check requests associated with vehicle deals, including we‑owes, bird dogs, and other deal‑related payments.
Month-End & Reporting Support
Assist with month-end close related to vehicle sales
Ensure all deals for the period are posted timely and accurately
Provide supporting documentation for audits and management review
Compliance & Internal Controls
Ensure compliance with dealership accounting policies and internal controls
Maintain organized deal files and digital documentation
Support audit requests and internal reviews related to vehicle sales
Qualifications
High school diploma or equivalent
2+ years of automotive dealership accounting or sales office experience
Strong attention to detail and accuracy
Ability to manage high deal volume and deadlines
Basic proficiency with Microsoft Excel and accounting systems
Preferred
Prior experience as a Deal Poster or Sales Accounting Clerk
Experience with dealership management systems (DMS) such as CDK, Reynolds & Reynolds, or Dealertrack
Skills & Competencies
Strong analytical and reconciliation skills
Excellent organizational and time‑management abilities
Ability to work independently and collaboratively
Clear written and verbal communication skills
High level of confidentiality and professionalism
Ability to work in a fast‑paced, deadline‑driven environment
Work Environment
Office‑based dealership or centralized accounting office
Frequent interaction with sales managers, F&I, accounting staff, and management
Physical & Other Requirements
Prolonged periods of sitting and computer use
Ability to review detailed financial documents and contracts
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
