Aviation Materials & Inventory Coordinator

GAL AeroStaff Ltd. is an aerospace staffing company specializing in temporary and permanent staffing for general and technical positions in the aviation and aerospace industry.In keeping with this goal, each benefit program has been carefully devised. These benefits include time-off benefits, such as vacations and holidays, and insurance and other plan benefits. We are constantly studying and evaluating our benefits and policies to better meet present and future requirements.

Position – Aviation Materials & Inventory CoordinatorLocation: Miami, FL

We are currently seeking an Aviation Materials & Inventory Coordinator to support a Part 145 MRO environment in Miami, FL. This role supports aircraft maintenance operations through inventory control, shipping/receiving, logistics coordination, and aviation materials management in a fast-paced aviation environment.

Summary

The Aviation Materials & Inventory Coordinator is responsible for receiving, tracking, organizing, and issuing aircraft materials and components while ensuring compliance with FAA, EASA, company quality, and inventory control standards. This role requires strong organizational skills, attention to detail, and the ability to support operational material planning and logistics activities.

Essential Duties and Responsibilities

• Receive, inspect, identify, label, store, and issue aircraft parts and materials
• Verify traceability documentation, certifications, and shipping paperwork for accuracy
• Maintain organized inventory control and accurate stock records
• Coordinate shipping, receiving, and logistics activities with internal departments and customers
• Monitor material shortages and support operational material planning
• Maintain clean, organized, and safety-compliant storage and warehouse areas
• Support periodic inventory counts and audits
• Follow FAA, EASA, company quality, and OSHA safety procedures
• Assist with packaging, preservation, and shipping coordination of aircraft components and materials
• Other duties as assigned

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Adaptability – Responds effectively to changing operational priorities and inventory demands
• Communication – Communicates clearly and professionally with team members and customers
• Dependability – Maintains reliability, accountability, and accuracy
• Initiative – Demonstrates willingness to learn and support operational efficiency
• Teamwork – Works collaboratively with maintenance, logistics, and warehouse teams
• Work Quality – Maintains accuracy and attention to detail in inventory and documentation processes
• Safety – Follows OSHA, FAA, and company safety procedures at all times

Summary of Education, Experience & Certification

• High School diploma or GED required.
• Minimum 3 years of inventory, warehouse, logistics, aviation materials, or supply chain experience required
• Aviation, aerospace, or FAA repair station experience required
• Must be authorized to legally work in the United States
• Conversational Spanish proficiency preferred.
• Experience with aviation inventory systems or QuickAviation preferred.

Required Knowledge, Skills & Abilities

• Strong organizational and multitasking skills
• Ability to accurately process shipping, receiving, inventory, and material transactions
• Basic understanding of traceability documentation, certification paperwork, and aviation material control
• Familiarity with OSHA warehouse and workplace safety procedures
• Proficiency in Microsoft Office
• Ability to communicate effectively in English, both verbally and in writing
• Ability to obtain and maintain airport security/SIDA access if required
• Knowledge of hazardous material handling and shipping procedures preferred
• Self-motivated with strong interest in long-term operational growth
• Ability to support warehouse and inventory operations in a fast-paced aviation environment