Benefits Specialist

Job Summary:

The HR Benefits Specialist is responsible for coordinating and maintaining the day-to-day administration of group benefits programs (health, dental, vision, short-term and long-term disability, worker's compensation, life insurance, accident plan, flexible spending plan, retirement plans, etc.) for employees & physicians. The HRBP researches and recommends improvements for benefits and monitors benefits administration and compliance.

Essential Functions and Responsibilities:

• Serve as primary contact for benefit brokers, plan vendors and third-party administrators.

• Coordinate transfer of data to vendors and auditors for services, premiums, and plan administration.

• Coordinate scheduled benefits processing. Process enrollments, changes, COBRA, terminations, beneficiaries, disability, accident and death claims, rollovers, distributions, loans, hardships, and compliance testing.

• Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.

• Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.

• Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company's benefits package.

• Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.

• Document and maintain administrative procedures for benefits processes.

• Perform plan audits. Prepare, collect, and organize data for actuarial assessments. Review data in conjunction with actuarial evaluation task forces.

• Prepare monthly briefings and provide recommendations for agenda items for VP of HR ahead of Benefits committee meetings.

• Evaluate and revise internal processes to reduce costs and increase efficiency. Advise the VP of HR of recommendations related to Benefits.

• Design and distribute materials for benefits orientations, open enrollment, and summary plan descriptions.

• Complete benefits surveys and process results. Develop recommendations for review for Administration & Benefits Committee

• Working with broker, analyze benefits, evaluate services, coverage, effectiveness, cost, plan experience and trends in benefits.

• Review both short- and long-range cost estimates/projections and relevant statistical analyses regarding modifications in benefits programs and implementation of new programs.

• Recommend and implement new benefits programs. Examine possible plan designs and benefits cost changes.

• Cross train in Human Resources areas to support HR team.

• All other duties as assigned.

Additional Responsibilities:

• Maintain compliance with Clinic policies and procedures.