Bilingual Administrative Assistant

Are you a bilingual Spanish/English professional who enjoys working with people, staying organized, and being the person others can count on? We're looking for someone who brings strong administrative skills, confidence with technology, attention to detail, and the ability to communicate effectively in both English and Spanish.As our Administrative Assistant, you'll play an important role in supporting the Tippin's Pie Plant across Front Office, Human Resources, and Data Entry Accounting. You'll be a trusted resource for teammates and managers while also creating a welcoming and professional experience for candidates, visitors, vendors, and callers.If you're someone who keeps things organized, takes pride in helping people, and enjoys being the friendly face up front while keeping things running smoothly behind the scenes, we'd love to meet you!What Will You Be Doing?Front Office ReceptionBe the friendly face and voice of Tippin's for teammates, visitors, vendors, candidates, and callers

Answer phones, greet visitors, manage check-in, and help keep the front office running smoothly

Assist with visitor access, mail, supplies, and day-to-day front office needs

Help ensure everyone who walks through our doors has a welcoming and professional experience

Human ResourcesSupport payroll and timekeeping activities through PaylocityAssist with PTO, absences, teammate records, and other HR administrative processes

Support recruiting by reviewing candidates, conducting initial screenings, scheduling interviews, and communicating with candidates

Coordinate background checks, drug testing, hiring paperwork, and onboarding activities

Assist HR with teammate meetings, documentation, and other on-site HR needs

Serve as a helpful resource for Spanish- and English-speaking teammates navigating HR processes

Data Entry AccountingProcess invoices and enter information into Business CentralMonitor the Accounts Payable inbox and help keep invoices moving

Maintain spreadsheets, trackers, logs, and electronic records

Enter and submit operational hours and other required data

Double-check information to ensure it's accurate, complete, and ready to goTeammate & Manager SupportHelp teammates with Paylocity, forms, insurance questions, and general administrative needs

Answer questions, identify the appropriate resource, and follow up when needed

Provide day-to-day administrative support to managers and teammates

Communicate clearly in both Spanish and English to help teammates understand processes and get the support they need

What Makes You a Great Fit?Bilingual Spanish/English proficiency - both spoken and written - required

You're organized and can manage multiple priorities without losing sight of the details

You're comfortable with technology and confident learning new systems

You communicate confidently and professionally with a variety of people

You enjoy helping others and finding solutions

You're dependable, approachable, and someone teammates can count onYou have strong attention to detail, especially when working with numbers, records, and confidential information

High school diploma or equivalent1-3 years of administrative, office support, receptionist, Human Resources, accounting, or related experience

Preferred: Experience with HRIS, payroll, accounting, ATS/recruiting, or other business systems

Why You'll Enjoy This RoleYou won't be doing the same thing every day. You'll meet people, solve problems, support teammates, learn different parts of the business, and keep important processes moving both up front and behind the scenes.If you're looking for a role where your bilingual skills, organization, people skills, and attention to detail are genuinely valued, we want to hear from you!Bring your skills. Bring your personality. Bring your Spanish. Bring your attention to detail. We'll bring the pies. Apply today and join the Tippin's team!

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