Bilingual Office Secretary (K-12) Front Desk

Position Title: Bilingual K-12 Office Secretary (Front Desk)Reports To: Sr. Executive Director Location: Carter G. Woodson School

Position Summary:Carter G. Woodson School is seeking a highly motivated and professional Bilingual (English/Spanish preferred) K-12 Office Secretary to manage front desk operations and provide administrative support to staff, students, and families. The ideal candidate is organized, personable, and able to handle multiple tasks while maintaining confidentiality and professionalism. Experience with student information systems, preferably Infinite Campus, is highly recommended, though a candidate who is a fast learner can be considered.

Key Responsibilities:

• Greet and assist students, parents, visitors, and staff in a professional and welcoming manner.

• Answer and direct phone calls, emails, and other inquiries to the appropriate staff members.

• Manage front desk operations, including student check-in/check-out, attendance tracking, and distribution of information.

• Support the enrollment, registration, and withdrawal processes for K-12 students.

• Maintain and update student records in Infinite Campus or other student information systems with the Data Manager. 

• Assist the Finance Manager with tasks such as mail, accounts receivable tasks, and other office-related duties.

• • Assist academic teams with printing awards, progress reports, and other classroom or school-related documents.

  • Prepare and maintain office documents, reports, and correspondence.

  • Provide translation and interpretation support for Spanish-speaking families when necessary.

  • Maintain confidentiality of sensitive information and records.

  • Coordinate with staff and administration on daily office operations and special events.

  Qualifications:

  • High school diploma or equivalent required; associate degree or higher preferred.

  • Bilingual English and Spanish are highly preferred.

  • Experience in an educational office setting is a plus.

  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

  • Familiarity with Infinite Campus or ability to quickly learn new student information systems.

  • Excellent communication, interpersonal, and organizational skills.

  • Ability to multitask, problem-solve, and maintain professionalism under pressure.

  Work Schedule:

  • Full-time, Monday–Friday, 7:45 am to 4:45 pm with occasional support for school events as needed.

  We are committed to creating a supportive, inclusive, and student-centered environment. Our staff members play a vital role in fostering a culture of excellence, service, and community engagement.