Job Summary:
The Billing Assistant supports the Budget Manager in the fiscal processes of STOP Placement Office. This position assists in the accurate and timely monthly invoicing of CDCR and payment of all subcontractors and performs varied clerical bookkeeping work in maintaining financial records, preparing reports and invoices.
Essential Duties:
- Maintain a variety of financial records.
- Receipt and recording of cash assets.
- Input and processing for payment of all accounts payable.
- Interacting with creditors when necessary.
- Post expenditures, receipts, or other data to appropriate accounts.
- Check and verify expenses on a variety of bills.
- Review, verify, or compare information on different reports, invoices, and forms.
- Analyze and reconcile financial accounts and records.
- Research and collect information to support fiscal activities.
- Utilize Sas Trak software application for billing/invoice preparation.
- Prepare financial documents for payment.
- Record information legibly and with technical accuracy.
- Attends workshops, meetings, and training as requested by supervisor.
- May serve as Community Advocate role in addition to job as requested by community leadership.
- Performs other related duties as assigned.
Education and Experience:
- Required:
- Possess a high school diploma or its equivalent AND a minimum of one (1) year of experience of general clerical bookkeeping experience.
- Preferred:
- Completion of bookkeeper program or bookkeeping-office support program from an accredited business/community college or adult school would be preferred.
Skills/Abilities:
- Knowledge of basic bookkeeping procedures and procedures to receive and disburse funds.
- Knowledge of numerical and alphabetical filing systems.
- Operational knowledge of various types of office equipment.
- Operational knowledge of MS-Word, Excel, and bookkeeping software (QuickBooks).
- Ability to accurately post figures to various ledgers, documents, and records.
- Ability to proofread for errors in numbers, grammar, and spelling.
- Ability to read and compare information in reports, memos, lists and forms.
- Ability to remain flexible to changes in workloads and stress of meeting deadlines.
- Possess organizational skills, and ability to manage large amounts of data.
- Excellent interpersonal and communications skills.
- Ensure that excellence and integrity are applied to professional responsibilities to provide optimal services to participants.
- Understand and appropriately apply Amity policies and procedures and adhere to agencywide practices and regulations.
- Protect program participants’ health, safety, welfare, and confidentiality of records and participant information.
- Model professionalism, effective work habits and responsible living.
ADA Information:
- Physical Requirements:
- Occasionally adjusts or moves objects up to 50lbs. in all directions.
- Constantly remains in a stationary position often standing or sitting for prolonged periods.
- Repeats motions that may include the wrists, hands and / or fingers.
- Constantly moves from one work yard to another daily.
- Frequently walks on hard or uneven surfaces.
- Required to communicate verbally and in written form.
- Uses all types of vision, such as close vision, distance vision, color vision, peripheral vision, and depth perception, to complete daily tasks.
- Assesses the accuracy, neatness and thoroughness of the work assigned.
- Occasionally required to climb, bend, stretch, reach or stoop.
- Required to wear comfortable and location appropriate clothing and shoes.
- Mental Demands:
- Ability to change directions as a priorities shift.
- Ability to thrive in environment that require the ability to adapt to changing circumstances,
- Ability to cope with occasionally difficult or temperamental students and faculty.
- Ability to cope with mental and emotional stress related to the position.
- Work Conditions:
- Generally, in an indoor setting.
- Occasionally works in outdoor elements such as precipitation, snow and wind.
- Work is in an incarcerated setting.
- Environmental Conditions:
- The noise level in the work environment is usually moderate but can be loud.
- The temperature in the work environment is generally moderate, however can range from hot to cold seasonally.
- Seldom may be exposed to non-lethal chemical agents as administered in necessary use of force security instances.
- Travel:
- Occasionally travels locally and operates motor vehicles.
$24.50 - $26 bimonthly