Billing Coordinator

Billing Coordinator, Law Firm, Multiple Locations AvailableThis Jobot Job is hosted by: Kevin ShilneyAre you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.Salary: $75,000 - $90,000 per yearA bit about us:Founded over 50 years ago, this established law firm has grown into one of the most recognized and respected firms in the country, with offices across the U.S. and internationally. Its headquarters is located in a major metropolitan hub, operating out of a modern office space that brings together attorneys across a wide range of practice areas, including corporate, real estate, litigation, and finance. The firm fosters a culture that values its people, emphasizing collaboration, professional growth, and a high standard of excellence across its teams.Why join us?

• Competitive Compensation: $75,000 -$90,000 base salary (DOE)
• Comprehensive Benefits: Medical, Dental, Vision, Life Insurance
• 401(k) with Firm Contributions
• Generous PTO and Paid Holidays
• Work Environment: Join a well-established, collegial firm with a supportive culture across multiple offices
• Stability and Growth at an AM Law firm

Job Details

• Create, review, and edit proformas based on attorney and secretary requests
• Execute complex billing scenarios including multi-discount matters, split-party billing, and electronic bill submission
• Compile and submit invoices via mail, email, and e-billing platforms including eBillingHub and other client-required sites
• Configure and maintain e-billing platforms, including setup of new clients, matters, timekeepers, and rates
• Address and resolve e-billing disputes, rejections, and short pays in a timely manner
• Ensure compliance with firm billing policies, outside counsel guidelines, and all client, attorney, and firm deadlines
• Review and approve new client and matter intake forms to confirm accurate setup in 3E, including billing arrangements, rates, and discounts
• Create and maintain desktop procedures, including attorney, client, and matter-specific handling requirements
• Build billing schedules and various billing analyses as needed
• Communicate professionally with clients, attorneys, paralegals, secretaries, and staff across all firm offices
• Review and provide feedback on billing requirements within new client engagement letters
• Assist with special projects and other duties as assigned

Qualifications:

• Associate's degree in Accounting or related field required; Bachelor's degree preferred. Equivalent experience will be considered.
• Minimum 1 to 3 years of legal billing or professional services billing experience, ideally within a law firm environment
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
• Experience with e-billing platforms such as eBillingHub or similar systems strongly preferred
• Familiarity with 3E (Elite) or comparable legal billing software preferred
• Strong understanding of outside counsel guidelines and billing compliance
• Superior attention to detail with the ability to manage multiple deadlines simultaneously
• Strong written and verbal communication skills, with the ability to work effectively across all levels of the organization
• Demonstrated aptitude and willingness to learn new software and systems

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button._{Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy}