Billing Specialist

Position Summary

The Billing Specialist will provide day-to-day billing and administrative support across all departments of our electrical utility contracting company. This role is responsible for preparing and processing customer invoices, reviewing job cost and time data, ensuring accurate and timely billing, and maintaining compliance with contract and customer requirements. The Billing Specialist will work closely with project managers, field operations, and accounting to resolve discrepancies and support efficient revenue cycles. Experience in utility or construction billing is strongly preferred, as this position will play a key role in supporting project financial accuracy and maintaining strong relationships with customers and internal stakeholders.

Key Responsibilities

· Compile and verify supporting documentation, including time sheets, equipment logs, and field reports

· Reconcile job cost data with billing to ensure accuracy and contract compliance

· Work closely with project managers, field supervisors, and operations teams to resolve billing discrepancies

· Monitor unbilled work in progress (WIP) and assist with timely conversion to revenue

· Maintain organized billing files and audit-ready documentation

· Support month-end close by providing billing schedules, revenue support, and reporting

· Assist accounts receivable with collections support and invoice follow-up as needed

Qualifications

· 2+ years of billing, accounting, or administrative experience (construction or utility industry preferred)

· Experience with construction or utility billing formats (T&M, unit rates, storm billing, etc.)

· Strong attention to detail and ability to manage high-volume, fast-paced billing environments

· Proficiency with accounting and job cost systems (e.g., Spectrum, QuickBooks, or similar)

· Ability to handle sensitive information with confidentiality and professionalism.